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Brazil Nota fiscal, CFOP code determination

Dec 05, 2016 at 07:42 AM

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Hi Team,

I am new to Brazil process. I need some clarity on steps or process followed in Brazil from MM perspective. I have read a lot about it nevertheless its not very clear to me.

Let me be more specific, I could see in Invoice Nota fiscal button. It looks like nota fiscal is getting created automatically. I need to know how CFOP code is getting determined and also taking an example PO is created now vendor will make sure goods movement is accompanied with nota fiscal. Why do we have this Nota fiscal button in Invoice and while doing goods receipt what do we check and how do we validate nota fiscal. I will be really grateful if someone can throw some light on it.

Thanks in advance

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3 Answers

Leandro Nascimento Dec 06, 2016 at 02:17 PM
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You only see the nota fiscal button in invoice (MIRO) when you populate the field “NF Type” at Details view. This field is only available when the country associated to the company code is = BR.

The CFOP is automatically populated (most of the times) if the rules are properly maintained at the table J_1BAON and it is based on a combination of several different fields.

The nota fiscal is an electronic document and it is the official invoice in Brasil. Roughly speaking, when a vender issue a Nota Fiscal to a company, it has financial and logistic information, including taxes, amounts, products details and etc. This is the information that he is going to report to the government through an electronic and real time process. When the company receives the goods it is their responsibility to validate among other things, if the electronic document is an approved document, if the digital signature in the document is correct and also if the taxes information are correct, because after end month closing, the company will report a digital tax report (aka SPED) that will contain all this information, and if the company that is receiving the products (and the NF) is also responsible for its contents, that means, in a situation where tax evasion might occur, both parties can be penalized. SAP provided through configuration and tools methods to handle all this, including proper tax calculation and those validations. The way how you report this nota fiscal in the tax report is via what we call “bookkeeping” which is done when you post the invoice via MIRO (and that’s why you have the “nota fiscal” button in there). There are other ways to bookkeep a NF, via goods movement, manually and etc.

Of course, this subject is way more complex that what I wrote here, I suggest you search online on more information to have a whole understanding on this process.

Leandro da Pia Nascimento

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Ashutosh Mishra Dec 07, 2016 at 11:43 AM
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Hi Leandro,

I am thankful to you for your support here. It was really helpful, just one more thing if you could clarify. From MM perspective, Vendor issues nota fiscal then i guess you enter that Nota fiscal number in delivery note of MIGO ,while doing miro you said nota fiscal button appears after entering NF type. Will that nota fiscal be the same as the one sent by vendor. And how it will be sent again to SEFAZ for validating if vendor has sent right NFe. How it is integrated with Mastersaf, i will love to check it in mastersaf. Thanks a lot its very interesting topic. I will be glad if you could clarify this also.

Ashutosh

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Ashutosh Mishra Dec 07, 2016 at 11:52 AM
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I will start working on my issue once i get clarity on this process. Issue is CFOP determination wrong in mastersaf. I need to know what is mastersaf, why client has to manually change CFOP code mastersaf. It is a tough nut to crack. Will need some help here.

CFOP code 1352 should be determined instead of 2352 since both vendor and plant are from same state SP

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