External send PO email to vendor

[Former Member]

Hi experts,

I have one requirement to add additional text in the email content for external send email to vendor, can anyone show me how to do this?

Also, is there anyway to get acknowledgement from vendor when they receive the auto PO email?

Thanks and regards,

JT

[julio_vargasmeneses]

This message was moderated.

[pardeep_malik]

HI,

In order to send PO, your Basis team must configure the system first so that external email can be sending out from SAP. If it is not configured, no settings you do on MM will work.

1. You must maintain email address in vendor master data.

2. The same applies to your user master data. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path:

(SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy).

As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).

3. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.

4. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).

5. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.

6. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.

try this link

Hope Help U !

Regards,

Pardeep Malik

[Former Member]

Hi Pardeep,

Thanks for your reply!

I guess I do not give you enough information on this.

Actually everything is working fine in our SAP system. Auto PO emails were sent and received by vendor successfully.

All the required configurations were done on Basis side and MM side.

My problem now is that I would like to add additional text into the email before it was sent to vendor. The text shall be added in the email content instead of the subject. Can this be done?

And I would like to receive acknowledgement from vendor once they received our email. Can this be done automatically?

Thanks and regards,

JT

[Former Member]

Hi,

For adding additional text into your email - have a look at your output type (transaction NACE) - mail title and texts - here you can enter in an alternative subject title, or you can click on the text button and add some text in here which should be output in your email body.

Kind Regards,

Steph.

[Former Member]

Hi Steph,

Thanks for your reply.

I've tested out what you mentioned previously and it only works for internal mail (email that send using SAP office).

As for external email, the text did not appear in the email that send to vendor.

Any suggestion on how to add the text so that it will appear in external email that send to vendor?

Thanks and regards,

JT

[raviraj_sharma]

The additional text needs to be added in the program itself , show it to your abaper, he will according add it in the program .

[Former Member]

Dear,

Work with your ABAPER, they need to change the program for your requirement for additional text.

Regards,

Gopala.s

[Former Member]

Hi JT,

I didn't realise it only worked for internal mails. You can actually send internal mails as external mails but if you already have your POs set up as medium 5. External Send I don't think it would be a good idea to change this.

In which case, as everyone else has said, I think you need to copy your print program (if you are using the SAP standard) and amend as required to fulfill your requirements.

Kind Regards,

Steph.