cancel
Showing results for 
Search instead for 
Did you mean: 

Deleting GL Accounts

Former Member
0 Kudos

We have about 7,000 GL accounts in various company codes in PRD that need to be deleted. I understand that transaction OBR2 can only be used to delete GL accounts when the company code in not productive. I'm not sure that we want to change companies to non productive in order to delete these accounts.

I understand transaction F53A can be used to delete GL accounts that have been marked for deletion, but I would like more information about this transaction. Is there detailed help somewhere to assist in the archive selection and other data required to use this transaction?

Any help on deleting GL accounts would be appreciated.

Thanks,

Kay Clyburn

Accepted Solutions (0)

Answers (3)

Answers (3)

Renan_Correa
Active Contributor
0 Kudos

Hello,

Please refer to the f53a or SARA documentation as follows:

Archiving G/L Account Master Data (FI-GL)

Definition

G/L account master records are archived, deleted, and reloaded using the FI_ACCOUNT archiving object.

Use

Master data for G/L accounts is stored in two different areas:

· General area

· A company code-specific area

When archiving master data, you decide whether you want to archive these areas together or separately. To archive master data, you must set the deletion indicator in the master record. You can set this indicator for both general and specific areas. It has the following effect:

· If you enter the deletion indicator in the general area, the system can archive this area only or, if all other requirements have been fulfilled, the entire master record. It follows that to archive the entire master record, you do not need to set the deletion indicator in the company code-specific area.

· If you enter the deletion indicatorin the company code-specific area, the system can archive this area of the master record only, if all other requirements have been fulfilled. This enables you, for example, to archive and delete only the company code data for G/L accounts. To enable this data to be reloaded again later, the system also copies the general data that belongs to it into the archive, without deleting this same data from the system.

The following requirements must be met before you can archive data in the general area of the master record:

· If you have implemented the Sales, Purchasing, or Materials Management application components, then the general master data of your business partners will be used by these applications as well as by Financial Accounting (FI). Accordingly, the general area of master data can only be archived if this does not cause any conflicts in the other application components.

· You can archive only those G/L accounts that are not primary cost elements.

· All company code-specific data must be capable of being archived. Company code-specific data can only be archived if the account contains no transaction figures or open items.

Regards,

REnan

Former Member
0 Kudos

Thank you for the reply. I found infomation about transaction OBR2 in this link, but have not been able to locate help regarding deleting GL accounts with transaction F53A (Archive Administration). Any help would be appreciated.

Thanks,

Kay Clyburn

Former Member
0 Kudos

Hi,

Please refer the below link:-

http://www.sap-exp.com/master-deletion.html

Regards,

Gaurav