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Former Member
Aug 06, 2010 at 11:15 AM

distribution list and user group


Dear All,

While distributing a document we maintain distribution list as recepient.

Now if I want to restrict viewing of this document to recepients in distribution list what is the solution.

I tried auth tab in document but there we can not enter disribution list but only users,user group and roles.

And in distribution we can enter distribution list but not user group as a recepient.

This is a typical scenario where doc type will be auth for all users but based on scenario it should be restricted to users which are in distribution list. This can be achevied with auth tab but there we have no facility to enter distribution list.

one solution is to create user group having same users in distribution list and then assigning these user groups in auth tab of doc.

But then we need to craete one user group and one dist list which is not logical in large organizations.

why can't we put distribution list in auth tab or user grp in distribution.

Any solution suggestions