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Customer down payment process from SD

Hello all,

Below is the business requirement (AS-IS and TO-BE) for two relevant scenarios

1. Complete delivery scenario with advance
AS-IS

- PO is received from customer for item ABC with 10 qty. Each qty price is 10,000.00 INR
- SO is created for same. Here Net value is 1,00,000.00 INR. Let us say that we collect advance of 20,000 INR.
- In the present system, same advance is actually captured from Fi end (ex: F-37, F-29 & F-39 )
- Outbound Del (for 10 qty)
- Invoice creation (10 qty)
TO-BE
- SO creation (10 qty) - 1,00,000.00 INR
- Down payment request invoice should be from SD (20,000.00 INR)
- Goods Issue (10 qty)
- Tax Invoice (10 qty)
- Down payment posting and clearing from Fi end (ex: F-29 and F-39)

2. Partial delivery scenario with advance
AS-IS
- PO is received from customer for item ABC with 10 qty. Each qty price is 10,000.00 INR
- SO is created for same. Here Net value is 1,00,000.00 INR. Let us say that we collected advance of 20,000 INR
- In the present system, same advance is actually captured from Fi end (ex: F-37, F-29 & F-39 )
- Since the collected advance amount is equal to 2 items value, we issue only 2 qty in the first delivery.
- Outbound Del (for 2 qty)
- Tax Invoice (2 qty)
- We wait for next advance, goods issue qty will be based on the next advance amount

TO-BE
- SO creation (10 qty) - 1,00,000.00 INR
- Down payment request invoice should be from SD (20,000.00 INR)
- Goods Issue (2 qty)
- Tax Invoice (2 qty)
- Down payment posting and clearing from Fi end (ex: F-29 and F-39)

- 2nd Down payment request invoice should be from SD (let us say 30,000.00 INR)
- Goods Issue (3 qty)
- Tax Invoice (3 qty)
- Down payment posting and clearing from Fi end (ex: F-29 and F-39)

- 3rd Down payment request invoice should be from SD (let us say 50,000.00 INR)
- Goods Issue (5 qty)
- Tax Invoice (5 qty)
- Down payment posting and clearing from Fi end (ex: F-29 and F-39)


Let me tell you what configuration I have done here.
1. Configured new item category group (DOWN - Down payment)
2. Configured new Item Category YTAO (copy of TAO, unticked schedule lines allowed, because we do not this item to be copied into delivery document. Why? Below documentation will explain the same)
3. Item Category determination: OR/DOWN/Blank/Blank/YTAO
4. Added CType AZWR in the needed pricing procedure
5. Below are the header and item level copy controls between the order type OR and FAZ (Bill Ty)


6. Finally, created new material (DOWNPAYMENT), assigned item cat group (DOWN) and set it as GST exempted, and extend to the needed Plant, S.Org and D.Ch (in MM01). This item will not be copied into delivery document. Why? As mentioned above, below documentation will explain the same.


Now, let us do testing. We created SO

Why did we untick schedule lines for YTAO?
Client has almost above 25 item categories for 25 various sales processes. So we created new dummy item (DOWNPAYMENT) and its item category (YTAO) to not to disturb VOV7 settings for the existing item categories.
If you think I am wrong here, you may please guide me to meet the mentioned requirement.

Double clicked the first item (dummy one)


Activities performed in billing tab


Let us see the actual item’s pricing


Now I am trying to create the down payment invoice from VA02, by following these points



Now we are in VF01


Below is the break up of this 4000


But when I click log, it says something about 2nd item


If I change the below settings in VTFA (001 to 020 at header) - which I already tried

I get the below error in VF01



If what all I have done is correct, then help me for the below points:
1. How to de-activate base price down payment item?
2. How to clear the above error during down payment invoice creation in VF01?

If I am wrong please guide me (looking at my business requirement, configuration and the testing method)

Awaiting for your replies...

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1 Answer

  • Posted on Feb 15, 2019 at 06:00 PM

    On p. 1 I'm guessing this is the process to "override" a condition: https://archive.sap.com/discussions/thread/659563

    On p. 2 - error message is quite clear, item is not relevant for billing. Billing relevance is in the item type config, IIRC.

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