Transfer of cost between WBS, where there is no Budget against the sender and receiver WBS

[former_member1224978]

Experts,

I have a scenario, where I am posting a journal entry through transaction code FB50 between two different WBS. I have Budget Availability Control activated at the project Definition Level. Two WBS for which the posting has been made have no Original Budget, i.e. under CJ30 - I have not assigned any values against these WBS. When I try to do FB60 against these two WBS - it gives an error message that Budget is exceeded. However, when I try to do FB50, where the GL selected is an expense GL against posting key 40 and 50, and two WBS are selected, SAP allows to post the document. In CJ30, after the posting is done, there is no value in the assigned column.

My question is, if there is no original budget available against these two WBS, why SAP is allowing a posting between these two WBS through FB50 i.e. GL posting. I understand, that the way I am doing the testing is transferring the cost from 1 WBS to another WBS.

[former_member1224978]

Hello Paulo,

I have the availability Control activated at the Project Definition level, meaning all the subsequent levels of WBS are also activated with availability control. In CJ30, I have 10 WBS and I have not updated budget for 5 WBS. With AVAC, in place, system should check at the time of posting whether there is budget available or not. While doing posting with FB50 between two WBS, it is ignoring the AVAC settings, and allowing the posting to be made, which should not be the case.

Regards,

Parag

[Paulo_Vitoriano]

Hi Parag,

It is not a question about having budget or not on those WBS-elements. The driver here is a system status AVAC.

If AVAC is there means you have a budget control and since summarization works bottom up, it is validated at whatever level where you have a budget amount assigned.

Regards,

Paulo

[kenmelching]

FB60 is posting an FI Invoice, if you are posting to 2 WBS there aren't you posting twice? Since FB50 is posting journal entry you can post a debit and credit to 2 WBS in the same project so the net effect on budget is 0.

Please describe the postings in more detail.

Also check your budget availability control configuration for which processes are controlled.

[former_member1224978]

Thanks Ken,

Yes, I agree that with FB50 posting - overall net effect on budget is zero. Scenario can be that of moving cost from 1 WBS to another WBS. Question is when there is no budget updated against the WBS in CJ30 - should SAP allow the FB50 journal posting? Should it not give an error that Budget Exceeded - just as it gives an error for FB60.

Details of the Journal Entry are as below

GL used : 711XXXXX - Consulting Fees

Posting Key used - 40 & 50

WBS used against line 40 is P-XXXX-XX-DW-DR07-0001 &

WBS used against line 50 is P-XXXX-XX-FC-DR05-0003

Another observation with FB50 is that if I used against Posting 50 - say a Cash / Bank GL - then it gives an error that Budget exceeded.

Hope I have provided all the relevant information.

Regards,

Parag

[former_member1224978]

Thanks Anita,

System Status is REL AUC AVAC SETC ( Which is Released / Availability Control / Settlement) and user status is Post

Above system status allows FI postings. If FI posting is allowed, then it should also allow FB60, which is not allowed and budget exceeded error is encountered.

Regards,

Parag

[anitaarifin04]

Hi Parag Kishor Mehta,

Please check system status and user status from WBS.

Is those status allow posting accounting journal?

Best regards

Anita A.