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How to create output type to email invoices?

former_member857785
Active Participant
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Hello SAP SD Consultants-

I am an FI Consultant and I am trying to figure how to create an output type to allow emailing of invoices/ billing documents to customers.

How do I do this? I found a lot of information on this subject but they do not show how to set-up in configuration for billing documents. I believe the transaction is NACE.

Thank you.

Accepted Solutions (1)

Accepted Solutions (1)

jpfriends079
Active Contributor
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1. Email out of SAP is working in general, You can send emails to external addresses out of the business working place.

When I go to SCOT, there is a node "INT", that has a subnode "SMTP". When I do a double click on SMTP, the SMTP connection data are correct. For supported address types, we have selected "Internet" and set the output format for SAPscript to "PDF".

2. Maintain a new output type , say ZCIE in V/40 (Application V3).

The access sequence is "0004" - Sales Organization/Customer.

Transmission medium is "external send", Partner function is "BP".

As processing routines, I have the Program RLB_INVOICE (RVADIN01), Form routing is ENTRY, and for the Form, I just use the form we also use for printing invoices out.

3. As communication type, create a type with the communication method INT.

4. In VV32, I've setup a new condition type for the "Bill to Party" with Medium 5 and Date/Time: 4, and importantly put communication method as INT.

5. Maintain the email address for the affected customer in VD02

6. Now I go to VF02 and add the new output type ZFAK. Then I go to "Billing document" - "Issue" and select the new output type and hit the PRINT button.

Hope this can assist you

Thanks & Regards

JP

former_member857785
Active Participant
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Thank you JP-

I followed your direction step by step. The problem is, when I go to VF02, that output type I created is not there for me to select.

Did I miss something?

Former Member
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Hello AMS

Firstly while in VFO2/output screen, check the (Go to) Output Determination Analysis to see if the output exists in the procedure and if so whether it is not being determined because a requirement has not been met.

If the new output type is not listed in the analysis, you need to include it in the Output Determination Procedure which has been assigned to the Billing Type you are using.

To begin with check which Output Determination Procedure has been assigned to your billing type with the following IMG activity:

Menu Path: SPRO/IMG/Sales and Distribution/Basic Functions/Output Determination/Output Determination Using the Condition Technique/Maintain Output Determination for Billing Documents/Assign Output Determination Procedures

Then add the new output type in that procedure:

SPRO/IMG/Sales and Distribution/Basic Functions/Output Determination/Output Determination Using the Condition Technique/Maintain Output Determination for Billing Documents/Maintain Output Determination Procedure

While adding, consider if you need to use any requirement, e.g. Standard req # 62 ensures that the output is determined only if the Billing document has been released to and/or posted in Accounting.

If you have already done the above steps, may be the requirement is not being met.

Hope this helps.

Former Member
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Former Member
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former_member206439
Contributor
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Answers (1)

Answers (1)

eduardo_hinojosa
Active Contributor
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Hi,

Check these notes:

Note 960088 - FAQ: Sending SD messages externally

Note 960611 - FAQ: Output control in Sales and Distribution

Note 49174 - NAST: VF01 Replacement of symbols does not work

Note 537832 - Incorrect replacement of text symbols for MAIL

Note 718017 - Replacement of text symbols in spool title/MAIL

I hope this helps ou

Regards

Eduado