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How to create output type to email invoices?

Hello SAP SD Consultants-

I am an FI Consultant and I am trying to figure how to create an output type to allow emailing of invoices/ billing documents to customers.

How do I do this? I found a lot of information on this subject but they do not show how to set-up in configuration for billing documents. I believe the transaction is NACE.

Thank you.

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2 Answers

  • Best Answer
    Jul 07, 2010 at 05:49 AM

    1. Email out of SAP is working in general, You can send emails to external addresses out of the business working place.

    When I go to SCOT, there is a node "INT", that has a subnode "SMTP". When I do a double click on SMTP, the SMTP connection data are correct. For supported address types, we have selected "Internet" and set the output format for SAPscript to "PDF".

    2. Maintain a new output type , say ZCIE in V/40 (Application V3).

    The access sequence is "0004" - Sales Organization/Customer.

    Transmission medium is "external send", Partner function is "BP".

    As processing routines, I have the Program RLB_INVOICE (RVADIN01), Form routing is ENTRY, and for the Form, I just use the form we also use for printing invoices out.

    3. As communication type, create a type with the communication method INT.

    4. In VV32, I've setup a new condition type for the "Bill to Party" with Medium 5 and Date/Time: 4, and importantly put communication method as INT.

    5. Maintain the email address for the affected customer in VD02

    6. Now I go to VF02 and add the new output type ZFAK. Then I go to "Billing document" - "Issue" and select the new output type and hit the PRINT button.

    Hope this can assist you

    Thanks & Regards

    JP

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    Former Member
    Jul 07, 2010 at 07:19 AM

    Hi,

    Check these notes:

    Note 960088 - FAQ: Sending SD messages externally

    Note 960611 - FAQ: Output control in Sales and Distribution

    Note 49174 - NAST: VF01 Replacement of symbols does not work

    Note 537832 - Incorrect replacement of text symbols for MAIL

    Note 718017 - Replacement of text symbols in spool title/MAIL

    I hope this helps ou

    Regards

    Eduado

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