Difference in GRIR - IV done before GR

[Former Member]

Dear Forum,

The users have done the Invoice Verification before doing the Goods Receipt and with this, the GRIR got debited with the Invoice Value, which is different from the PO price. Now they have to perform the Goods Receipt, but the GRIR credit coming thru Goods Receipt is different from the GRIR debit thru Invoice Verification, since it is based on he PO price. The concren is how do we adjust the difference in GRIR, since the qty invoiced and received is same and MR11 option cannot be used.

Also is there a way to prevent the Invoice Verification, before doing the Goods Receipt.

Your help would be much appreciated.

Regards

[Former Member · Accepted solution]

Hi,

For preventing the IV verification before the GR. select the GR based IV in Both Vendor master (Purchasing View & Info record).

so, the system automatically set this indicator in PO.

with GR the user can't post IV.

this particular issue. If you not wish to clear through MR11.

the best way to reverse the IV document. the post GR then do IV.

SAM

[Former Member]

HI,

1. You can post the invoice before GR and release the invoice for payment through MRBR even though it has not yet been matched (The GR when it is posted will then clear the postings).

2.F-47(DOWN PAYMENT REQUEST) if party need to pay the amount ot payment has to be done against proforma u can for for this.

3. you are using release ECC6 and that is a "prepayment" function. This is new and I have not had chance to examine it in detail yet, so if you are on ECC6 then it would be worth checking out the help documents on help.sap.com.

pherasath

[Former Member]

Hi,

For preventing the IV verification before the GR. select the GR based IV in Both Vendor master (Purchasing View & Info record).

so, the system automatically set this indicator in PO.

with GR the user can't post IV.

this particular issue. If you not wish to clear through MR11.

the best way to reverse the IV document. the post GR then do IV.

SAM

[kunal_ingale]

hi

for clearing ur GR?IR balances u have to run MR11

u can tick for GR based invoice verification

now maintain this tick in VENDIOR MASTER purchase view only so it wil automatically come in PO

[Former Member]

Hi,

The best way is to clear the GR/IR account using MR11.

If you have not posted the GR, then use subsequent credit / debt to adjust the Invoice Price. Then Post the GR.

If you have accepted the Price Difference between PO & Invoice, then the differnce will show in GR/IR when IR is posted before GR.

[Former Member]

Hi Arun,

Thanks for the prompt response. However, the MR11 will not help for the resaon that the qty in IR and GR is same and will not throw up the difference. Even the subsequent Credit or debit will not help, even though it will adjust the Inventory valuation, the question still remains how to adjust the difference in GR and IR. At the point of IV the Invoice Verification was done with a higher value than the PO price. But now when the users try to do the Goods Receipt, the GRIR will be credited with the price same as PO, thus giving rise to the difference.

Regards,

[Former Member]

Hi,

You are posting IR with a higher price than PO. It means, you are accepting the higher price charged by the vendor. If you are do not want to accept the price increase, then you have to do a Invoice Reduction to bring the price equal to PO price. Then system will post a credit memo for the difference price.

If you accept the higher Invoice Price in IR and then do the GR with a low PO Price, the GR/IR Account will show the difference.

[Former Member]

Hi Arun,

You got it right, the posting in the IR has been done with the price higher than the PO. Now when the GR is done the price picked up is same as the PO price whichever is lower.

The question is how to clear this difference in GRIR? To give the example -

Step 1 IV - Price $12/- Qty 100 - GRIR Debit $1,200/-

Step 2 GR - PO Price $10/- Qty 100 - GRIR Credit $1,000/-.

Since there is a difference of $200/- in GRIR, how do we clear this? I don't think MR11 can be used, as the qty invoiced is same as qty recieved and there is no delivery or invoice surplus.

Thanks!

Regards,

[former_member187989]

Check this link

[Former Member]

Hi,

For the second Step, the price taken should be the invoice price and not the PO Price.

However, for your case, if there is already a posting into GR/IR, the same can be cleared by a JV.

Regards,

Arun

[Former Member]

Dear,

First you cancel the VIV then use transaction code ME22N and go in INVOICE tab in item level and check the GR Based-IV then make the GRN and VIV.

After that do the customizing setting SPRO>> MATERIAL MANAGEMENT>> PURCHASING>> PURCHASE ORDER>> SELECTION FIELDS there you can set the Grey out the mention fields for GR Based-IV

Regards

Aamir

[Former Member]

Hi Aamir,

Thanks for the response. Could you explain a bit more in details. Does VIV refer to Invoice Verification? If I understand corectly are you suggesting that first the users cancel the LIV and then do the Goods Receipt followed by Invoice Verification again. I notice that in the PO the indicator for "GR based IV" is already set.

Is there any other shorter way to do clear the difference in GRIR.

Thanks!

Regards