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How to "book" or record a CashAdvance Payment in SAP B1

Hello,

actually it is not a development-Question but i really need to know how to do this action in the right way.

It is an Accounting issue.

what is the simpliest way to record a CashAdvance Payment in SAP?

We become a cost estimate ( which is not an Invoice ) from a Vendor and must record this payment in SAP and also pay the Amount.

the next step is when we become the Invoice so we have somehow to book this invoice and link it to the CashAdvance payment that we have done once before to be able to know if we still have to pay or if we expect the rest of the amount that we have already paid before.

We do have a G/L Account for CashAdvance.

Simple Example :

Cost estimate : for 10000€

later an invoice for 8000€

that should be booked and later on a 2000€ difference should be recorded as incoming payment ( I guess? )

and what if the invoice was for 12000€ so we have to book another 2000€ right ?

Can i get any Help from you?

Thanks in Advance

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3 Answers

  • Feb 02 at 09:06 AM

    Hi,

    Have you tried with AP Down payment invoice?

    Regards,

    Nagarajan

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  • Feb 15 at 04:35 AM

    Dear trying to,

    I am taking about as below mention:

    1. Do the Outgoing Payment On Account ie payment to vendor/customer without selecting invoices and make user you are selecting Control account as "Advance to Vendor" so u can easily track advance given to BP by that control account.

    2. Now book ur AP Invoice for full amount.

    3.Reconcile Outgoing Payment with AP Invoice.

    Or

    You can use AP Down Payment Invoice or Request method.

    Choice us yours and use the solution which is suitable for you.

    Best Regards,

    Sandesh Shinde


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  • Feb 05 at 11:21 AM
    -1

    Dear trying to,

    You can use below step:

    1. Do the Outgoing Payment On Account ie payment to vendor/customer without selecting invoices and make user you are selecting Control account as "Advance to Vendor" so u can easily track advance given to BP by that control account.

    2. Now book ur AP Invoice for full amount.

    3.Reconcile Outgoing Payment with AP Invoice.

    Or

    You can use AP Down Payment Invoice or Request method.

    Choice us yours and use the solution which is suitable for you.

    Best Regards,

    Sandesh Shinde

    Add comment
    10|10000 characters needed characters exceeded

    • Hello Sandesh Shinde,

      thanks for your reply.

      i choose an Outgoing Payments and then Account and then ..

      Now i have some Fields that i don't really understand

      1-To Order of

      2-Pay to

      i cant somehow choose a specific Vendor so i have to write the Vendor Manuel here right ?

      and i even when i choose my Cash-Advance G/L Account in the list with the Amount and press on Add i become always the same Error-Message " xxxx Euro of th amount to be paid is not matched to existing transactions "

      what does that mean?