Collection Management: Posting key 19 as payment

[nico_dewaele]

Hello,

we have a quite a few outgoing invoices that are posted with a special GL key. Related (partial) payments are also posted to the same reconciliation account, so also have a special GL key and therefore posting key 19. They have the same document type as the regular payments. But posting key 19 seems not be considered as payment, but as credit, which means the rule looking at the last payment date, doesn't really work well.

Where can we steer this behaviour?

kr

NIco

[vishal_thakur]

Hello Nico,

This should help you to a great extent.

Activate Process Integration of Documents with Special G/L I

Use

In this Customizing activity, you can define which transactions with special G/L account indicators (GL) in SAP Collections Management and SAP Dispute Management are to be included for the process integration. You can only define this for GLs with the following special G/L transaction types:

• Down payment request

• Others, for which the Noted Items indicator is not set (transactions for invoices or similar with special G/L indicator)

The process integration of transactions for invoices or similar with special G/L indicator is performed in the same way as process integration of items without special G/L indicator.

Note for the process integration of down payment requests:

Dispute cases and promises to pay are set to completed when a down payment for the down payment request is created. This also occurs if the down payment is created for less than the whole amount of the down payment request.

The following table shows the possible process integration for various special G/L transaction types:

Special G/L Transaction Type Component Ind. Relevant setTransactions for invoices or similar with special G/L indicator Dispute Management You can create a dispute case with process integration Collections Management You can create a promise to payDown payments Dispute Management No influence on system behavior Collections Management No influence on system behaviorBill of exchange Dispute Management No influence on system behavior Collections Management No influence on system behaviorDown payment request Dispute Management You can create a dispute case with process integration Collections Management You can create a promise to payBill of exchange payment request Dispute Management Ind. cannot be set Collections Management Ind. cannot be setPayment request Dispute Management Ind. cannot be set Collections Management Ind. cannot be set

For additional information, see Include Transactions with Special G/L Account Indicator.

Activities

Create an entry for the G/L(for the special G/L transaction type Down Payment Request and Others that are not noted items) that are to be included for the creation of dispute cases or promises to pay, and set the indicator Relevant.

Note

If there happens to be an entry (irrespective of the special G/L transaction type) for which the indicator

Relevant has been set, down payment requests are included in the worklist and displayed in the processing list for receivables (implicit activation).

You can prevent this by creating entries for all down payment request special G/L indicators and setting the indicator

Exc. ( Exclude Down Payment Requests from Worklist).

The indicator for GLs of other special G/L transaction types is

not relevant:

• For bills of exchange, bill of exchange requests and others, you cannot set the indicator.

• Setting the indicator for down payments and down payment requests has no affect on system behavior.

If you set of remove the indicator Exc., you have to transfer the data to Collections Management and construct the worklist again, so that the items no longer relevant are removed or the items previously not relevant are added. You must also choose the option Initial Data Transf. or Customer-Specific Data Transfer for the data transfer.

You can exclude items from the worklist with other special G/L indicators by using Business Add-In (BAdI) Sending of Data to Collections Management (FDM_COLL_SEND_ITEMS). You can exclude these items from the list of open receivables by changing the layout.

IMG path: Financial Supply Chain Management-->Collections Management-->Integration with Accounts Receivable Accounting-->Activate Process Integration of Documents with Special G/L Indicator

Best regards,

Vishal Thakur.

[nico_dewaele]

Hi Vishal,

thanks, we have this active, but we cannot say what's payment or credit in this transaction. We need to find a solution for that part;

kr

Nico