Proper GL and Vendor Code assignment

[Former Member]

Dear All,

As per discussion the Finance End user, need all the reimbursement which are the part of salary (Conveyance & Medical) should booked to individual Vendor account ie Employees Ledger as these components are liability to employee. Similar way Variable IT Deductions, Advance salary recovery should also booked to individual Vendor account ie Employees Ledger. This should be done while posting from HR to FI. The amounts like Conveyance, Medical, variable IT deduction which is payable are paid through Cheques so it should not be Bank Transfer.

Could any guide me how to configure the system, for that reason posting is pending for long time, currenlty we are 3 months behind.

[Former Member]

Hi,

You have to do following.

1. Create symbolic accounts that you will use for vendors. Table V_T52EK.

2. Assign respective wage types to these symbolic accounts. Table V_T52EL.

3. Assign symbolic account to vedor account. These are the options for account number:

Personnel number    *0002 
Search term    *0001 
Telephone 2    *0003 
Data line    *0004 
Teletext number    *0005 

4. Create vendors in FI with transaction PRAA.

Cheers!

[Former Member]

Hi,

Thanks for the reply, but after configuring all these, receiving incorrect documents. My main concern to get the correct documents, then only we can post it to finance.

Might be i am missing some configuration while mapping vendors.

I have configured as follows

Create symbolic account with K, mapped with wage type and expense account, configured vendor account with *0002, also mapped vendor account with personal no in FI. configured Technical account to get split document that means

in one document, Expense account is debited, GL account credited,

second document, GL account is debited, Vendor Employee is credited.

On accounting portion it is correct as debit and credit is correct, but major problem is incorrect document creation.

Could anybody can help me on this.

WIth regards

[Former Member]

I am getting the following error message in one of the document

Messages for Document 0000000157

Error in document: HRPAY 0000000157 CLNTDEV400

Value BLANK/SPACE is invalid for accnt assignmt element "functional area"

I am getting the following error message in other document

Messages for Document 0000000158

Error in document: HRPAY 0000000158 CLNTDEV400

Balancing field "Profit Center" in line item 001 not filled

Please help me to resolve this

[Former Member]

Messages for Document 0000000158

Error in document: HRPAY 0000000158 CLNTDEV400

Balancing field "Profit Center" in line item 001 not filled

Above error is coming due to splitting .Try to do the following process

First check the line item 001 and get the GL no for which GL you are getting the error.

Ask your FI persons, what is the default Profit Center for that company code.

Goto Tcode FAGL3KEH and enter the company code......enter GL code and Default profit center in the last column.

Before doing this check the Business Area in IT 0027 and IT0001.Make sure that same Business Area in these ITs.

Mohan

[Former Member]

Thanks Buddy,

second problem is solved, would also like to have the first problem to be solved.

[Former Member]

Dear Chandan

Messages for Document 0000000157

Error in document: HRPAY 0000000157 CLNTDEV400

Value BLANK/SPACE is invalid for accnt assignmt element "functional area"

for this error you have to check with FI person....this is related to Functional Area......this will come in Funds management as target derivation field.

First you can is there any functional area defualting in any of the Cost center and check with FI, if they have maintained any where in account assignment elements maintained functional area as required.

Check ska1 table any functional area defaulting with any of the GL.

[Former Member]

hi,

I have seen the table, none of the GL codes have been assigned with any functional Area.