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Former Member

EH&S Document

Hi All,

Is there anybody who can answer this following question?

I want to upload a document (Pdf or Word format) related to a Work Area. Is it possible? Is there a standard procedure?

Thanks

Marco

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    Former Member
    Jun 18, 2010 at 04:56 AM

    Hello Marco,

    Yes, it is possible to upload a word / PDF document at work area. It is done through DMS.

    With ECC 6.0 ENHP 3, SAP has come out with functionality of attaching documents. You will be able to attach the documents directly to the objects like WA, IAL and OH objects, which in turn creates a Document Info Record in DMS.

    This functionality can be activated by Switching on the business functionse set : OPS_EHS_CI_1 under ENTERPRISE_BUSINESS_FUNCTIONS in IMG activity "Activate Business Functions"( Tcode: SFW5).

    There are further customizing also need to be done to be able to use this functionality:

    1. Define document type:

    SPRO > Cross - Application Component -> Document Management -> Control Data -> Define Document Types.

    You will require to defien a document type under which all your docuemnts will be stored.

    2.Define workstation application

    SPRO > Cross - Application Component -> Document Management -> General Data -> Define Workstation application.

    Assign file format as . and mark the check box for Start Authorization and You cannot rename temporary files.

    Assign this workstation application to Docuemnt type created in previous step to a field 'Default Appl.'

    3.Assign EH&S document types to DMS document type

    SPRO > Environnent, Health and safety -> Basic data and Tools -> Report définition -> Settings for Document management > Assign EH&S document types to DMS document type

    Assign the created docuemnt type to Doc. types ; WAH (Work area for your requirement)

    4.Specify User defined text type

    SPRO > Environnent, Health and safety -> Industrial hygiene and Safety -> Basic Settings -> Specify User-defined text type

    There may be standard setting supplied, but you can create your own also. Pls. check the Doc. Assignment box is marked for the entry and the document type created by you is mentioned in Ty. field. Keep Data cariier as SAP-System. And in object type select WA.for work area.

    Same settings can be doen for Incident / Accident log also. With this settings you will be able to see the User-Defined texts, Documents link on Work area hit list screen. there you can attach your dcouments or link already created documents in DMS to EHS.

    Request you to visit SAP help for the topic : User-Defined Texts and Documents under IHS > Work area Management.

    Regards,

    Niraj

    Edited by: Niraj Sikligar on Jun 18, 2010 10:26 AM

    Edited by: Niraj Sikligar on Jun 18, 2010 10:29 AM

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    • Former Member Former Member

      Hi Niraj,

      I don't know how to say thank you!

      The problem was related to the check box under Define Document Types. I also define "file size". Now I'm able to upload documents and visualize them.

      Regards

      Marco