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Goods Receipt Accrual for Non-stock items / Services

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I am trying to configure SAP so that when a receipt is posted against a non-stock item or service, it generates a GRN, but cannot find out how to do it.

I keep seeing posts that say there is no GRN because it doesn’t affect inventory stock levels but that is irrelevant.I know a non-stock item or a service doesn’t affect stock levels, but you should still be able have a receipt create a journal posting.Just rather than it debit stock and credit GRN, it debits the P&L line associated with the service or non-stock item and credits GRN

The principle and mechanics are exactly the same, as is the accounting and control rationale.We need our accounts to reflect the costs when they are incurred, not when the invoice is received (which could be months later) and we want a match between PO, receipts and invoice to allow them to be posted and paid without delay.

This is not a new concept and is a functionality that has been available on any major system I have ever used.I am being told by our IT support partner that it is not possible, but I just think they don’t know how and can’t be bothered to find out.I find it inconceivable that a company such as SAP has not got this functionality available.

Otherwise it means manually trawling through all our POs and GRNs each month, isolating stock receipts, putting the rest into a spreadsheet and manually accruing each month until the invoice is received.This is complete madness - even at our relatively small level of purchasing, doing this each month and across four businesses will take days even for our spreadsheet wizards, and defeats the purpose of having a decent finance system in the first place.

Can someone (please god) tell me this isn’t true, and where in the system set up this can be altered to achieve the desired result

Thanks

J

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Answers (1)

dinesh-pn
Active Participant
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Dear J Lloyd,

It is the System logic. System will not post any Journal entries for non inventory items GRPO.

We suggest you to ask your IT support partner to prepare a report to look over all the non inventory items GRPO posting in a separate query report and you can just post the sum of the value as a single entry in the month end.

For more detail refer this thread :

https://archive.sap.com/discussions/thread/2008522

Regards

Dinesh PN