Best practice for securing confidential legal documents in DMS?

[Former Member]

We have a requirement to store confidential legal documents in DMS and are looking at options to secure access to those documents. We are curious to know. What is the best practice? And how are other companies doing it?

TIA,

Margie

Perrigo Co.

[Former Member · Accepted solution]

Hi,

The standard practice for such scenarios is to use 'authorization' concept.You can give every user to use authorization to create,change or display these confidential documents. In this way, you can control access authorization.SAP DMS system monitors how you work, and prevents you from displaying or changing originals if you do not have the required authorization.

The below link will provide you with an improved understanding of authorization concept and its application in DMS

http://help.sap.com/erp2005_ehp_04/helpdata/en/c1/1c24ac43c711d1893e0000e8323c4f/frameset.htm

Regards,

Pradeepkumar Haragoldavar

[Former Member]

Hi Margie,

The best practice will be,creating a new authorization group in SE54.

And give access to only those user who will refer or viewers of these documents.

These authorization are maintained in C_DRAW_BGR object while creating roles.May discuss with basis person for help.

I hope this will be more helpful.

Regards,

Ravindra