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Use Shipped Goods Account in Returns Document is Greyed out

Nov 30, 2016 at 08:17 PM

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Former Member

Use Shipped Goods Account in Returns Document is Greyed out

Hi All:

I have an issue where on the delivery document Use Shipped Goods Account field is enabled to be ticked but not on the Return document. In the return document Use Shipped Goods Account is greyed out. I tried to check on Document Setting for both Delivery and Return but there is no option for selection of Use Shipped Goods Account. Only on the general tab of Document Setting. Use Shipped Goods Account is ticked in the general tab of Document Setting. The Business Partner's Use Shipped Goods Account field is ticked. Our system runs on 9.2 PL5.

I would appreciate any advice.

Thanks,
Dror

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6 Answers

M. Sundararaja Perumal Dec 01, 2016 at 06:53 AM
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If you have used the Shipped Goods Account enabled in the Delivery Document, when you do copy to Return, this checkbox will be enabled in the Return document and it will be greyed out.

And if you create a standalone Return document, then the checkbox will be not be enabled and it will be greyed out.

This is the currency behaviour, as the purpose of Shipped Goods Account is kept the transaction value in the balance sheet. So the return document will be directly posting to stock account instead of the Shipped Goods Account.

The same applies irrespective of whether if you have check the Shipped Goods Account in BP Master or not.

In case, if you would like to permanently disable the Shipped Goods Account for customer, you can do so in the General Settings->BP Tab.

Hope this helps.

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Former Member Dec 02, 2016 at 12:22 AM
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I see, what happened to the GAAP "matching principle"? I thought the whole idea of this little function is to ensure the COGS and Revenue are getting hit at the same time.

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M. Sundararaja Perumal Dec 02, 2016 at 02:45 AM
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In typical scenario, the Delivery and AR Invoice might not be on the same day.

Assume that in the last day of the month an Delivery is posted.

If you don't use the Shipped Goods Account, the Delivery will post to Stock & COGS,

And after customer confirmed the Delivery, you are creating AR Invoice, say 1st of the following month, the COGS is already recognized in the last month and revenue will be recognized in the current month. This impacts the P&L for monthly basis.

So in order to avoid this issue, SAP B1 has been introduced the feature Shipped Goods Account(will in Balance Sheet), this will act as the clearing account, so that the COGS and Revenue is realized on the same month.

This above behavior is similar to AP Process, where the Goods Clearing Account will be used as the clearing account.

Therefore it still does work as per GAAP!


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Former Member Dec 05, 2016 at 08:43 PM
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Correct! The same needs to apply for a return transaction...

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M. Sundararaja Perumal Dec 06, 2016 at 01:48 AM
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Yes, have you tried posting the transaction or did a journal preview.

Even if the checbox is greyed out, SAP B1 does the posting accordingly.

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Former Member Dec 06, 2016 at 06:05 PM
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Yes, I did and SAP posted it to the COGS account which it shouldn't

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