actual posting to project for a component

[Former Member]

HI gurus!

I have a question related to PS-MM

When the actual cost for a procured component will update the project report?

When GR is made or when GI is made?

HOw does this vary with Q and P account assignment and L&N as item category in componet in project builder?

I have come across a scanerio, where a material is procured with reservation for WBS element with item category L. After GR, actual cost has been updated to the project. after completion of the project, project is closed. But the material is still been shown in the stock. Physically the material had been issued and consumtion has been done. but still its in the project stock. now how can i knock off this material, WITHOUT changing the CLOSED status of the project.

Regards

SURYA

[raghavendra_praveen]

Hi

When the actual cost for a procured component will update the project report?

For a plant stock item (L) iit is at tme of goods receipt. For a non-stock item (N) actuals will get updated at time of GR but stock will not get updated.

HOw does this vary with Q and P account assignment and L&N as item category in componet in project builder?

Account assignment category (AAC) Q is for maintaing the project stock. Whenever you receive the goods your WBS element will get affected (actual postings will happen), similar is the case for GI

AAC- P is for direct consumption against WBS element. When you do GR or service entry sheet acceptance your WBS element will be actually costed.

I have come across a scanerio, where a material is procured with reservation for WBS element with item category L. After GR, actual cost has been updated to the project. after completion of the project, project is closed. But the material is still been shown in the stock. Physically the material had been issued and consumtion has been done. but still its in the project stock. now how can i knock off this material, WITHOUT changing the CLOSED status of the project

You have used item category as L which means plant/WBS stock so stock has been updated . You need to consume it against same WBS element by issuing it against it (221/281 mvt types) so that it will get knocked off. Without removing the status CLSD you cannot post any actuals (means material drawal).

[former_member203108]

If the stock exists for that particular WBS Element, then I think the system wont allow you to close the project(CLSD). in that case how did you close the project.

[former_member203098]

Hi,

When the actual cost for a procured component will update the project report?

After GR the actual cost updates the project report.

When GR is made or when GI is made?

After the GR, project stock will get update (against respective WBSE you can see in Txn MBBS)

GI would be against the reservation from project stock (Reservation may

belongs to WBSE(MVT 221 Q) or Network (MVT 281 Q)

After this GI stock against the WBSE (project stock) will get reduced.

How does this vary with Q and P account assignment and L&N as item category in component in project builder?

Account assignment Q- After GR project stock get updates and after GI (Project stock traceability will be there from GR to GI)

Account Assignment P- after GR goods will be consumed automatically with out doing GI (No traceability of Project stock)

Item category L- For Stock item system creates reservation.

Item category N- Non stock item system doesn't create reservation, directly creates PR--PO-GR. After GR goods get consumed directly with out GI.

Concern to SAP system, in your case project stock not yet consumed. So still the system was showing the stock. You have to do GI against the WBSE reservation.

After the GI you can see one more accounting entry in report like stock a/c credit and consumption A/C debit.

With out changing the closed status of project we can't knock off the stock.

Regards,