Annual budget Exceed

[Former Member]

Hi,

I am implementing BCS, I have activated payment budget only,

I am getting the below error, while posting any document (ex: PR,PO, FB50 etc.)

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Annual budget exceeded by 1000 INR (FM PB Availability Control) for document item 00002

Message no. FMAVC005

Diagnosis

The annual budget is exceeded by 500.00 INR (FM PB Availability Control) for the document item 00002. Budget control on outgoing amounts ( ceiling type Expenditures) raised this message for the following combination of availability control ledger, fiscal year (and if applicable, year of cash effectivity) and control object:

9H/2010/COB-MAIN/MAINT-NDRU-TVS/REPAIRS

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I have maintained payment budget (FMBB) for the above budget address, still I am getting this error.

Note: Fund, Fund Center and Commitment Items are derived correctly.

I have tried to re-initialize also, still no able to post.

Please advice,

Best Regards

Shekhar

[joseluis_basalo · Accepted solution]

Hi Shekhar,

To make sure that error is incorrect, check that budget on transaction FMAVCR01 - Display Annual Values of Control Objects, Specify the FM area, fiscal year and control ledger to restrict the selection of availability control objects on control "2010/COB-MAIN/MAINT-NDRU-TVS/REPAIRS"

Also, check SPRO inside - Define Derivation Strategy for Control Objects with correct derivation strategy.

I hope this help,

Regards, JLB

[Former Member]

Hi JLB,

I checked with transaction FMAVCR01, but I am not getting any values for any budget address.

a) when I post Budget using FMBB the documents are posted succesfully.

b) I have checked if the derivation of the control objects but that is also working fine.

( I have put the trace on and run ME51n and FB50 the derivation was perfect)

c) Today by mistake i posted a negative amount (100 INR) to the above address thru FB50 (i.e. I posted a credit amount to expenses ). Now budget for this address got incresed with the amount(100 INR) i posted. And I was able to post upto (100 INR).

Is there something Ielse I should check with budget entry process Or availability control?

Do you need any other information regarding the configuration?

Please advice,

Best Regards

Shekhar

[mar_novalbos]

Hi

See if you have any settings in this IMG section:

Budget Control System (BCS)->Availability Control->Settings for Availability Control Ledger->Define Filter Settings for Budget Values

regards

Mar

[Former Member]

If you are checking budget address in FMAVCR01 and there is no budget nevertheless you are planning in FMBB, probably you are planning wrong planning version. Make sure in IMG what version you entered as relevant for Availability Control.

Then you have to plan (FMBB) on the same version what is entered in configuration.

Let us know if it helped

regards

Piotr

[Former Member]

Hi,

I have checked Settings for "Define Filter Settings for Budget Values"

a) Define the Consumable Budget

FM Area : DAML

Control Ledger : 9H

Fiscal Year : 2010

Version : 0 Plan/actual version

Value Type Selection : <blank> Budget or releases according to fund dependent settings

WF Status for AVC : <blank> Posted budget and preposted budget documents

I have only one version 0 Plan/actual version

Best Regards

Shekhar

[mar_novalbos]

Hello Shekhar

I hope you don't mind to share this information:

It looked like the problem was with the number range of budget documents, hence BCS totals table was not updated. Note [1375631 |https://service.sap.com/sap/support/notes/1375631]should solve the problem.

Would you please let us know if this definitely helped in your case?

Kind regards

Mar

[Former Member]

Hi,

Yes, that was the problem.

Once I have changed it back to internal numer range, things were working fine.

Thanks alot,

Best regards