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Former Member
May 21, 2010 at 07:06 AM

posting two entries as a one entry

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Accounting of Amex Invoices:

Current Process: AMEX invoices are to be account in Emp. Sus. A/C. This is done by posting two entries simultaneously as mentioned below:

1. Using FB60:

Ticket A/C Dru2026u2026u2026u2026u2026u2026u2026XXXXX

Service Tax A/C Dru2026u2026u2026u2026u2026u2026u2026XXXXX

To AMEX A/C XXXXX

2. Transfer the amount from ticket account to Employee Suspense A/C

Employee Suspense A/C Dr......................XXXXX

To Ticket A/C XXXXX

Reason for Posting two Entries:

(a) As the invoice involves service tax only FB60 transaction need to be used to process AMEX invoice. Here Emp. Sus A/C cannot be debited as this T-Code can be utilized only for GLs.

(b) Hence a separate entry is posted to transfer the amount from Ticket account to Employee Suspense Account.

Problem: Posting two entries for a single document involves additional time and causing problem in completing the process on time.

Solution suggested:

1. Allow posting of AMEX invoices from T-Code other than FB60 allowing posting of service tax manually.

2. System to post an automatic transfer entry from FB60 to Employee Sus. A/C

3. Discuss and explore other options.

Is it possiable, if it is what is the procuess .........