GR for Order before status REL

[Former Member]

Hello,

I got a situation here that maybe everyone can chip in some thoughts.

I create a maintenance order and plan a material with account assignment F (Order). All goes well with PR and PO. When it come to GR for the PO, i get an error or in diff system i get dump.

I trace it back to the order status. I need to release the order before GR.

I know it make sense to release order before GR as this is actual cost incur by the order and if order is not release then we can't charge or in this case do the GR.

My users are asking to allow for GR before order is release. Is there a way to do this? config or exit? or we should avoid this as REL meant actual cost can start going to the order.

[Former Member]

Its a user practice that orders are REL when all material and resources are planned and available. At the stage of planning, order remain at status CRTD with user status PLAN (<- Planning).

This is to avoid accidental charging to the order.

[Former Member]

Yeow Aik Chin,

The Order will have to be released to accept costs.

Have you considered changing the Process whereby you will release the order once its planned,But block it from receiving any costs through User status config, until ALL Material and Labor resources are available. By doing this you will have the flexibility to temporarily remove the user status to receive the GR and then set the user status status back again to prevent Accidental cost postings against the order.

Regards

Narasimhan

[Former Member]

Hi,

Better thing is to avoid as normally before REL we do the planning and start execution of work after RELand similarly the actual costs come afer release .. ,if you want to do then exits i am not sure ..

regrds

pushpa

[Former Member]

Hi,

As I go through to your issue . It seems like you are generating PR when the order is create and the purchasing cycle start before the work order is release. In my experience in most of the case PR are generally generated when the Work order is release. Maintenance planner decide whether the PR should be generated and the work order to be process.

Business may demand something but actually in your case that is not the best practice.

If you want to change PR generation after Order release .You need to do a change in your configuration.

DP