Parked document without cost assignment

[Former Member]

HI All,

I would like to know about the Parked document and its functionality.

Before parking the document is that necessary the document needs to be complete and is only pending for the higher authority to post the parked document.

MY issue is my user have parked the document without giving the cost object assignment to the P&L line item.

As all the P&L items are defined as cost element, the document before parking should give an error asking the COST OBJECT assignment.

The same is happening to me while I am testing in quality. But it did not happened in Production client.

Can any one help about the concept and the reason for which the document didnt ask about the COST OBJECT.

Thanks in advance.

Thanks and regards,

SAP Care

[former_member182098 · Accepted solution]

There is no need to put cost object at the time of parking.

Without putting cost object, you should still be able to park. This is what parking is really meant to be.

At the time of posting if you do not have real object, the system will throw an error.

[Former Member · Accepted solution]

Hi Ravi,

Thank you for the answer and I truly agree with you.

But can we control in any way that without cost object assignment, we should not be able to park the document...

as the validation or substitution will only work when we are tying to post the document.

Please help me on this.

Thanks and regards,

SAP Care

[former_member182098 · Accepted solution]

You can write a validation.

If transaction code is XXXX

then check cost center

otherwise throw error with customized message.

Create validation in GGB0

then assign it in OB28 transaction code.

Regards,

Ravi

[Former Member · Accepted solution]

Hi Ravi,

Thank you so much for the answer..

I was checking for the validation but the line item level validation is only possible when we are using the Document line item segement ie., BSEG.

And I believe Parked document line items will not be stored in BSEG. Can we really make a substitution rule? If so, can you please help me.

Thanks and regards,

SAP Care

[anjireddy_appireddy]

Please check your values for columns and rows if they are changed problems creates

[Former Member]

Hi SAP Care,

You can use document parking to enter and store (park) incomplete documents in the SAP System without carrying out extensive entry checks. Parked documents can be completed, checked and then posted at a later date - if necessary by a different data entry clerk.

The advantage of parking documents is that you can evaluate the data in the documents online for reporting purposes from the moment they are parked, rather than having to wait until they have been completed and posted. For example, amounts from parked invoices can be used for the advance return for tax on sales and purchases. Using payment requests, parked invoices can be paid punctually and without loss of discount.

Substitution is not supported in document parking. Substitution takes place via the posting transaction after you generate an accounting document from the parked document.

Parked document header data goes to bkpf table but item level data does NOT go to bseg table. Instead the tables below are used:

u2022 VBSEGA - Assets parked document detail

u2022 VBSEGD - Customers parked document detail

u2022 VBSEGK - Suppliers parked document detail

u2022 VBSEGS - General Ledger parked document detail

Regards,

viswa