Document Numbering

[Former Member]

Hi

My document numbering is Warehouse Wise . I want numbering in documents should be visibile only to warehouse wise users. How it can be done.

Thanks

[Former Member · Accepted solution]

HI Manish,

Create numbering series in

Administration >> system Initialization >> Document Numbering

what ever series you had defined make it default for certain user and specify the user name

Hope this helps

Thanks

Ashish Gupte

[Former Member]

Closed.

[Former Member]

Hi Manish......

You would have to use the group for this. While creating the no. series give the group so that you can assign the proper series to the particular user with the help of authorisation....

Regards,

Rahul

[Former Member]

Hi!

You can use Group function in Document numbering to achive it.

Group Users, based on the warehouse. Assign the Group to Document Numbers and mark that deafult to the desired users.

Use Authorization on Group No to control the access on Numbering by other users.

[former_member206488]

Hi,

Document Numbering:

In this you will find document names and related Document Series, First no, Next No, Last No.

You can define different numbering Series for the documents by double clicking the button left to documents title..By default, Document Series have "Primary" as Default series. You can have your own numbering series like SO-0809 fro Sales order, PO-0809 for Purchase order etc.,

First Number - is the start number which starts with "1".

Next Number - is the next document number which is to be generated in the document.

Last Number - is the Last number upto which the numbering to the document will be generated.

If you define more than one numbering series, then any one of the series will start with "1". and we should define the last number to that series and for the second series, begins with the number next to Last number of first series.

Ex.,

Document Series First No Next No Last No

SO-0809 1 1 10000

SO1-0809 10001 10001 30000

Like this you can define the series.

For eg.

A/R. Invoice, You are suppose maintaining two different series,

1. Sales Invoice

2. Service Invoice.

For Sales Invoice you are starting number with 1. First time the next number is also 1. If any documents raised then the next number will be changed as next serial number of the document.

The Last number can be used for different series already I told.

Series First number Next Number Last No.

Sales Invoice 0001 0001 1000

Service Invoice 1001 1001 2000

Asif you can maintain different series for a single document.

You can set the default numbering series for a particular user by click the "Set as Default" Button.

Still you want to start the number with 1 for all the series you can use Sequence in Administration > Setup> Financials -->Sequence. There you set the series starting with 1 for all the series.

Hope this will help you,