Archive purchase info records and vendor master records.

[mohd_javed]

We have identified the purchase info records and vendor master records to be archived. They have been marked for deletion.

1. What are the pre-requisites for archiving them?

2. Is there any dependency, for example if the PIR need to be archived first and then the vendor master?

3. Do the open documents like POs, PRs, contract or Scheduling agreements, open GRNs, Open Invoices, pending payments etc. be cleared/closed/blocked before archival? If yes, what are the objects of consideration?

[TammyPowlas · Accepted solution]

Hello - I recommend searching for your question; I searched and found these links:

https://archive.sap.com/discussions/thread/952219

https://help.sap.com/erp2005_ehp_07/helpdata/en/d1/80c1536ca9b54ce10000000a174cb4/content.htm?no_cac...

https://help.sap.com/doc/2e07c95360267514e10000000a174cb4/3.6/en-US/3556d7531a4d424de10000000a174cb4...

[mohd_javed · Accepted solution]

Hi Tammy,

Thanks for the quick response.

Two queries...

1. Is a "deletion indicator" the only pre-requisite for archiving the purchase info records?

2. Do I need to archive purchase info record first and then the vendor master records or there is no such sequence.

[TammyPowlas · Accepted solution]

Hi - if you follow the SAP Help, it will tell you the prerequisites

Best practice is to archive the dependent items first and then the master data