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Mar 29, 2010 at 06:07 AM

Question: Settings for Absence Quota Generation using T-Code PT_QTA00

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Dear forum members,<br>

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I would like to post question(s) regarding settings for absence quota generation by using the t-code PT_QTA00. I'm currently trying to use the said t-code to generate absence quota. The business conditions are as follow:<br>

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- Employee is not entitled to absence quota in his/her first year<br>

- Absence quota is given on employee's first year service anniversary (12 months after joining the company). The date is stored in a date type in infotype 0041. The absence entitlement is 12 days, given right at the beginning of employee's second year (at the date of the service anniversary) meaning that starting in employee's second year he or she is entitled to use up to the full amount of 12 days if he or she so choose.<br>

- Deduction period is 18 months. So at the beginning of employee's third year, his or her remaining quota from the second year is still valid for deduction while at the same time a new quota is created. This means that the start and end date of infotype 2006 has a 12 month-interval while the deduction period has an 18-month-interval.<br>

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I made these settings in SPRO (the settings I mentioned below relate only to absence quota generation, all others such as quota type, assignments, etc have already been configured):<br>

1. In Time Management > Time Data Recording and Administration > Managing Time Accounts Using Attendance/Absence Quotas > Calculating Absence Entitlements > Rules for generating absence quotas > Set Base Entitlements, I've made the following configurations:<br>

a. seniority: 1 - 999 years (because only employees who have been working for at least 1 year are eligible for absence quota<br>

b. constant: 12 days (the number of quota days)<br>

c. rel. to date type: set to the date type I use in infotype 0041 with length 12 months (because I assume the quota is created every 12 months)<br>

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2. Configurations in Time Management > Time Data Recording and Administration > Managing Time Accounts Using Attendance/Absence Quotas > Calculating Absence Entitlements > Rules for generating absence quotas > Determine Validity and Deduction Periods:<br>

a. Valid from: Date type (the one I used in infotype 0041)<br>

b. Valid to: Date type<br>

c. Deduction from: start of validity interval<br>

d. Deduction to: end of validity interval, with relative position of 6 months (since the quota could be deducted up to 6 months after the end date, as previously mentioned).<br>

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3. Configurations in Time Management > Time Data Recording and Administration > Managing Time Accounts Using Attendance/Absence Quotas > Calculating Absence Entitlements > Rules for generating absence quotas > Define Generation Rules for Quota Type Selection:<br>

a. tab 'applicability': no changes made from default settings<br>

b. tab 'accrual period': set to 'rel.to date type' using the date type I use in infotype 0041 with lengths of 12 months. (This sounds familiar with point 1c above, but apparently it's a different setting/table)

c. tab 'base entitlement': I set the 'key date for determining seniority' to 'date type' because seniority is calculated based on the date type I use in infotype 0041.<br>

d. tab 'accrual entitlement': set to 'no pro rata calculation' (because I'm not using any pro rate) and 'no multiplication' (no multiplication applies).<br>

e. tab 'transfer time': set to 'upon accrual'<br>

f. tab 'total entil.': no further settings made<br>

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I have tested the above settings by using t-code PT_QTA00 with the following test data:<br>

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- Employee hired in 01.01.2009 with date type in infotype 0041 set to that date as well. When the t-code is run (the data selection period is today), the quota is generated with start date of 01.01.2010 and end date 01.01.2011. Deduction period is from 01.01.2010 to 01.07.2011. This is correct, since as of now the employee should have been working for 1 year.<br>

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However,<br>

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- When I changed the date type in infotype 0041 to 01.01.2010 and run the t-code, the quota is still generated with the same information above. This is correct in terms of validity and deduction period (which follows the date maintained in infotype 0041) however the employee should not be eligible because supposedly he or she hasn't been working for 1 year according to the date in infotype 0041.<br>

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Based on my explanation of my configuration above, is there some settings that I might have missed in order to satisfy the business condition? Or perhaps my understanding of how to configure some of the settings is wrong?<br>

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Thank you before in advance.<br>

Edited by: arieandika on Mar 29, 2010 1:28 PM