Delete Terminations Vs. Change Utility

[Former Member]

Due to a nightly feed to our IT department for network access, our HR department has created a process for externals. In this process when they hire an external employee, they automatically enter a termination action 6 months from the date of hire. This is at the request of our IT department.

Currently, the process is if the external needs extended one of the super users we have goes in and uses the Change Entry/Leaving Date utility to change the effective date of the term.

This job has now become too big for just our super users. As a result, HR will push this process out to all users. However, rather than giving them all access to the Change Entry/Leaving Date utility they want the process to be they delete the termination action from the record and then re-enter from scratch.

I know it is best practice to use the utility but is there any kind of issues you foresee if they just delete them instead? I canu2019t think of any but wanted to ask others first.

[Former Member · Accepted solution]

How do you plan to delete terminations?

Yes it is a good idea to use change utility.But again you will have to use PA41 to enter the exact term date.

Instead you can delete terminations but at the same time make sure that all other infotypes which you had either delimited for external employees should also be extended.

A BDC program might help you in this case.

Cheers

Ajay

[Former Member]

Hi,

There are not cons of deletion.

I would even say it is more robust approach than deletion.

Cheers