Override update profile.Purch.requisition statiscal between fund reser&po

[pmarcoavendano]

Dear all,

We are using update profile 101 and our current chain flow is:

funds reservation

purchase order

invoice

payment

we would like to include in our flow purchase requisition but as statistical budget update. As I understood, in help it is said that it is not possible in the middle of the chain make statistical updates. In fact although it is marked as statistical value type when at the account assignment of the purchase requisition I include the funds reservation if afterwards I display the consumption of the funds reservations it consumes. Any idea if there is a way for having in the chain the purchase requisition as statistical.

funds reservation

purchase requisition

purchase order

invoice

payment

Best regards and thanks for the help.

[iklovski]

Hi,

Do not confuse consumption of fund reservation and statstical update. Statistical update refers to FM tables (in this case FMIOI), while consumption of the earmarked fund is reflected also in KBLP, KBLE tables. The earmarked fund (reservation) will be consumed and the open amount will diminish even if the document in question belongs to value type with statistical update.

Regards,

Eli

[noemi_diaz-benito · Accepted solution]

Dear Marco,

If you do not want to update PR in FM, you can use dummy account assignments. In that case, please, be careful because customizing regarding "account assignment changeable" must be fulfilled. Nevertheless, I think it's not 100% good idea to do this. Is it posible you explain us why PR should not update?. Probably that way we can find a better solution.

regards, Noemí

[pmarcoavendano]

Dear Noemí,

Thanks for your help,

The purchase requisitions are done by users of the company that maybe are aware of the funds reservation, so the purchasers would like to receive the data of the purchase requisitions whenever is possible even with the real reservation account assignment but, it can happen that this purchase requisition will not be valid and consequently will not turn into a purchase order. The purchasing deparment doesn´t want that the funds reservation are consumed by purchase requisitions that at the end doesn´t turn in purchase oder and realise, at the moment that they want to create a purchase order there is no money at the funds reservation due to purchase requisitions that must be processed or that they are not valid. I don´t know if there is a way to do what they want, because they want to have the flow :

funds reservation

purchase requisition

purchase oder

gr/iv

payment

but the expect the purchase requisition be statistically.

From what i read at

http://help.sap.com/saphelp_erp60_sp/helpdata/EN/f0/ca3eb4260211d28a430000e829fbbd/content.htm

"A document updated statistically cannot refer to a document that was 'really' updated. You must therefore note that each "Start" of the document chain is marked as statistical, for example, the purchase requisition or the funds reservation and the funds commitment."

So it seems there is no option because we want the funds reservation to consume budget, then if there is a purchase requisition (because not all po will have a purchase requisition) to consume statistically or not consume and then at the po consume again.

I don´t know if you have a possible idea for this .

Best regards and thanks again

[mar_novalbos]

Hello Pablo

I have this question: if the PR finally turns out as 'not valid', users might delete such PR's and therefore undo the existing consumption from the reference EF.

Is it an option in your scenario?

Cheers

Mar

[pmarcoavendano]

Hi Mar,

It is the option we have proposed from the very beginning but they would prefer that purchase requisition would not be taken into account in funds management until they turn into po but they could have the funds reservation assignment. The need of before create a purchase order revise all purchase requisition, delete the ones that are not valid or even make value adjustment because they are all valid but as they are consuming budget and for example, that purchase order it is directly to the funds reservation and has nothing to do with the purchase requisitions that are consuming the budget it is not their ideal scenario. It is important to understand that there will be purchase order directly to the earmarked funds that doesn´t come from a pr, so if there are purchase requisition consuming from the e.funds could make budget exceed even when all purchase requisition are right because the priority is the purchase order, Then if they want to convert a pr to po and there is not enough momey they will make a value adjustment.

regards and thanks

[mar_novalbos]

Hi Pablo

There is the option to use 'Hold' functionality with PR's (see note 704777). You could inherit the FMAA from the EF but the PR would actually not exist in FM. I do not know how deeply should the PR be checked but maybe this is an option.

There is also a chance to use MM Release strategies/MM badi's in order to decide when the PR should be commitment relevant. If you need more details, I will look for the MM badi names.

Let me know your comments

Cheers

Mar

[pmarcoavendano]

Dear Mar,

I think that is going to be the best idea, that they start the approval process on hold and after the final approval turn the purchase requisition from hold to posted as it will be necessary to reference purchase order to purchase requisition.

Ideas for avoiding the consumption by an mm badi are always wellcome I wanted to search also the user-exit - 'EXIT_SAPLFMFA_001' that it is mention in spro.

However I will mark this question as solved because I understand for the replies that it stills be impossible to make an statistical consumption in the middle of a chain.

Best regards and great thanks for the support

Edited by: Pablo Marco on Mar 30, 2010 2:04 PM

[mar_novalbos]

Hi Pablo

thanks for your feedback

The badi's I referred to:

ME_COMMTMNT_PO_RELEV Purchase order

ME_COMMITMNT_PARKING Purchase requisition

Kind regards

Mar

(I agree, pls mark this question as answered if no more related questions should arise)

Edited by: Mar Novalbos on Mar 30, 2010 4:01 PM