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author's profile photo Former Member
Former Member

Open AP Check conversion?

How are open checks that are not cashed during go-live and may remain open handled? The requirement is to be able to report on these open checks (is there a way to bring these over from the legacy system into SAP) with an ability to void and re-issue the check in SAP after go-live. The challenge is that we are not bringing over (converting) payments that are already posted in legacy into SAP, but just account balances by period.

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  • author's profile photo Former Member
    Former Member
    Posted on Mar 12, 2010 at 05:39 PM

    Normally, you will do open item migration, and not the balance migration for this scenario, because you want the abillity to void and re-issue as well the legacy checks in SAP. You might consider following option:

    -Create a new check lot (t-code FCHI) for the number range you expect for the legacy checks, make it non-sequencial

    - Find the number and amounts of legacy checks outstanding for each vendor. Lets assume a vendor has 3 checks of $100 each, and for this you off-course migrated an overall payment with Debit balance $300 in Vendor(recon a/c) and Bank Outgoing Cr$300. Hence you should do following payment entries for this vendor

    Vendor Dr $100 and Off-set Bank Outgoing account Cr $100 (Payment Document 1000000123)

    Vendor Dr $100 and Off-set Bank Outgoing account Cr $100 (Payment Document 1000000234)

    Vendor Dr $100 and Off-set Bank Outgoing account Cr $100 (Payment Document 1000000456)

    Vendor Cr $300 and Off-set Bank Outgoing account Dr 300 (Correction Document 1000000789)

    - Assign the legacy check number from the lot created in step1 to the correct payment documents (first 3 above) posted in step 2 using t-code FCH5

    Now your bank outgoing account has the details to do the clearing at a single check level for your legacy checks as and when they are cleared, and you can void and reissue this check as well.

    Make sure you use the different check number ranges for payments to be made in SAP itself

    Thanks

    Ron

    Edited by: Ron on Mar 12, 2010 6:40 PM

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    • Former Member

      Is there a way we can apply the check numbers in one single step for all of my payment document numbers?

      I can't understand why we have to off set the vendor credit with bank account?

      normally when you pay an invoice it will be a dr - exp and cr vendor

      when a payment document is created - dr vendor and credit bank account (This is what we are going to bring)

      when a check got cleared, Dr bank account cr vendor?? doesn't it leave a balance again in vednors'a account?

      Please advise

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