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Former Member

account determination and GBB

Hi experts,

when I create a PO, if an account assignment cat. is selected, I will be able to see the G/L account proposed by system, since there is account grouping code assigned to the account assignment category. how the system figure out the right account is from account determination facility: valuation area, valuation class and this AGC.

system seems go to GBB and match to all these conditions and pick the account. why it goes to GBB to look for the account? the follow-on action for the PO should be GR and MvT is 101. GBB is only for issueing.

Thanks a lot,

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  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Mar 06, 2010 at 03:55 AM

    Hi

    If a PO is account assigned then, BSX will not come into picture as consumption happens in GR.So through GBB and account modifier it picks GL account. In GR 101 you will see special stock indicator as well like E, K or Q.

    If you do PO without account assignment then it goes to inventory that is BSX key.

    Hope you are clear.

    Regards

    Antony

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    • Former Member Former Member

      Hi experts,

      I feel every reply is circling around the issue so far...or maybe I have a blind point of something that everyone takes for granted...

      I understand from the beginning of this thread that how G/L is picked in goods movement. so please, do not waste time to repeat this part.

      which I don't understand is how G/L account is picked when creating a po with account assignment since at this step no goods movement involved yet.

      thanks,

      cookie

  • Posted on Mar 06, 2010 at 04:14 AM

    HI,

    Offsetting entry for stock posting (GBB)

    Offsetting entries for stock postings are used in Inventory Management. They are dependent on the account grouping to which each movement type is assigned.

    So GBB is Offset Event key for Stock posting. In GBB there is certain Valuation Modifier for each Movement type, so system picks different Modifier as per movement type.

    AUA: for order settlement

    - AUF: for goods receipts for orders (without account assignment) and for order settlement if AUA is not maintained

    - AUI: Subsequent adjustment of actual price from cost center directly to material (with account assignment)

    - BSA: for initial entry of stock balances

    - INV: for expenditure/income from inventory differences

    - VAX: for goods issues for sales orders without account assignment object (the account is not a cost element)

    - VAY: for goods issues for sales orders with account assignment object (account is a cost element)

    - VBO: for consumption from stock of material provided to vendor

    - VBR: for internal goods issues (for example, for cost center)

    - VKA: for sales order account assignment (for example, for individual purchase order)

    Stock posting (BSX)

    This transaction is used for all postings to stock accounts. Such postings are effected, for example:

    - In inventory management in the case of goods receipts to own stock and goods issues from own stock

    - In invoice verification, if price differences occur in connection with incoming invoices for materials valuated at

    moving average price and there is adequate stock coverage

    - In order settlement, if the order is assigned to a material with moving average price and the actual costs at the time of

    settlement vary from the actual costs at the time of goods receipt

    Because this transaction is dependent on the valuation class, it is possible to manage materials with different valuation classes in separate stock accounts.

    Regards,

    Pardeep malik

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  • author's profile photo Former Member
    Former Member
    Posted on Mar 08, 2010 at 02:40 AM

    Hi,

    Im hoping to help you out a little further, provided that you already understood what the previous consultants were trying to explain.

    Just imagine that, if you create a Purchase Order/Requisition without an account assignment.. this will lead to the system using your stock account automatically through:

    Material Master --> Valuation Class --> OBYC --> BSX (generally)

    Now..

    If you choose to use an account assignment.. there are 3 scenarios...lets assume we are using K (Cost Centre)

    1) Material Code with Accounting View --> Valuation Class

    2) Material Code without Accounting View --> NO Valuation Class

    3) Short text purchases

    Scenario 1

    System will search for Material Master --> Valuation Class

    Then, OBYC --> GBB --> Gl Account for VBR for Valuation Class above.

    Why did i say VBR? In your system it might be different. Check from SPRO --> MM --> Purchasing --> Account Assignment --> Maintain Account Assignment --> K Cost Centre --> Acct modification

    Scenario 2

    System will ignore Material Master --> Valuation Class

    Then, OBYC --> GBB --> VBR --> GL Account with Blank Valuation Class

    Scenario 3

    Same as Scenario 2

    As long as you choose to use an account assignment, system will automatically search in GBB... but where it searches within the GBB, is based on your configuration in Account Assignment --> Acct modification..

    Hope this clears things up..

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    • hi,

      For Purchase order with account assignment KBS key will hit.

      we cannot assign this transaction/event key to an account.

      It means that the account assignment is adopted from the purchase order and is used for the purpose of determining the posting keys for the goods receipt.

      SAP will not update the Stock for the Account assigned PO , it will directly post the Stock to the Cost center account.- This is for Valuated Material types.

      If you are using Non Valuated Material type (UNBW) then system will update the Stock for the Account assigned PO.

      KK

      Edited by: Kishore Kumar Galla on Mar 8, 2010 7:27 PM

  • author's profile photo Former Member
    Former Member
    Posted on Oct 25, 2010 at 07:52 AM

    This the standard function, "Default Account in Purchasing". If you create an account assignment PO. System will try to get a default G/L account from transaction/even key GBB. If this item without Material code. It will get valuation class from Material Group.

    If you have the Training material. You can find it in chapter "Special Cases of Account Determination".

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