How to restrict certain GLs accounts from budget availability check

[Former Member]

Hi Friend

My client is asking to restrict certain Balance sheet items not to check the budget availability. Also for certain revenue GLs.

Shall I create a dummy commitment item and assign to it? Or any other standard procedure to follow.

Or else, Is the standard functionality ..while creating the commitment item master , we are deciding the Financial transaction and Item categoryu2026is is enough to restrict certain item from budget check? Pls correct me If I am wrong.

Can Anybody explain the total process or any available document

Many Thanks in advance

Rama

[Former Member · Accepted solution]

Hi, there is no AVC for GL accounts! and no budget.

In CO you can restrict AVC for Cost Object for IO.

In FM you define Tolerance profile where specify Activity(PR,PO e tc) and Usage rate. Then you can switch on AVC for this profile.

But also you can exclude AVC for Commitment items(in Derevation). It's shortly speaking

[Former Member · Accepted solution]

Hi Alex

Thank you very much for the reply. Still I want further information to complete my requirement. Pls help me out.

What is the role of a dummy commitment item and when can we use this type of commitment item.

While creating a sales related commitment item, we are assigning BT as 30 and item category is "2". in this case the system will not ask for the budget.( no budget and AVC) Am I correct? Pls confirm.

Pls let me know the other relevant information iin this regard.

Many Thanks

Rama

[Former Member · Accepted solution]

Hi.

Value Type depends on combination of Financial trans. which were maintained in Dr\Cr Commitment items.

Example: Financial trans 30 and 60 - Value type 54, F.t. 60 and 90 - Value type 57.

So for posting Dr P&L Service (Com.it 30), Cr Vendor(here you need to put Comm.it. with F.t.=60 to update Commitment budget)

But also you can customize reflecting Value type in different Budgets by Update Profile (IMG-Public Sector Management-Funds Management Government-Actual and Commitment Update/Integration-General Settings-Override Update Profile).

About AVC. if you don't want to use Budget and AVC set Commitment items as statistical(in Master data) or in SE37 FM EXIT_SAPLFMFA_001

[Former Member · Accepted solution]

Thank you very much Alex

Can I have any link on this topic in detailed.or any detailed document for creating the all Commitment Itme master

data. What entre the procedure/rules to be followed for PSU commitment items.

We have FM budget, PS(for capex) budget separatly.but commitment items are same

.How to avaoid duplicate budget check.

It would be a great help if you provide a document for my requirement.or any link also ..pls

Rama

[Former Member · Accepted solution]

Hi,

Even balance sheet item such as inventory or asset, through FM, you can maintain the budget and availability control. Create the commitment item cat. 30 and fin.transac 3. comit cat 30 will trigger system to post as FM doc, then you can maintain as availability control object or not.

For revenue, commit.item cat.30 and fin.transac 2. Ceiling type revenue (incoming amounts) should be maintain in tolerance profile.

If you work with budgeting of PS, you could derive wbs object assigned to dummy funds centre, and do not insert dummy funds centre in your Define Derivation Strategy for Control Objects (if use BCS)

You can read the link: http://help.sap.com/saphelp_erp60_sp/helpdata/en/41/c62c6d6d84104ab938aa7eae51db06/frameset.htm

I hope this help,

Dewi

[Former Member · Accepted solution]

Hi Lidwina

Thanks for the reply.

While raising the PR/PO, for account assignment category "P" , system will ask WBS and fund center. (BCS is activated). If I assign the dummy Fund center manually, along with WBS element, will the system consume only PS budget.? Why should we assign Dummy Fund Center if we have common GLs for both FM and PS budget.?

My client requirement isthat, they want to consume only PS budget for Project related PR/PO, not from FM budget.If we have common GLs, SDN experts advised me to create a separate tolerance profile and then we can restrict the AVC from Funds Management.

I understand the process but I need the steps to be done to meet the requirement.

Can you pls help me out.

Many Thanks in advance

Rama

[Former Member · Accepted solution]

Hi. In derivation you can write that if WBS is not blank then FM account assignment is statistical(it means that it not participate in budget).For example:

1.if WBS<>blank, Fund or Fund Program=Z.

2.In derivation: if Fund or Fund Program=Z then tolerance profile='NONE',

or you can upload Plan with Fund or Fund Program<>Z(in this case you can exclude step 2)

[iklovski · Accepted solution]

Hi,

Check this link, for example:

Regards,

Eli

[Former Member · Accepted solution]

Hi All

Thanks a lot for the support.

My problem solved.

Regards

Rama