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Former Member

Issues with free gifts

Hi, need help from experts...

currently my company is having a promotion event whereby a client will be given a free item for every item they buy.

However the free gift is an external pocurement, and the gift is a direct shipment from a vendor to the client (only the item they buy is deliver by us).

Furthermore, although the delivery note issued by my company should only have the item the client bought, the invoice issued to the client should have the item and the free gift.

Thus i was wondering, if i include in the client's sales orders two item (one for the item and the other for the free gift), is there anyway for the delievery note to have only one item, and invoice to have two item.

Alternatively, if i have one the item the client bought in to sales order, and the delievery note will only have one item, how can i ensure then that the invoice have both the free gift and the item.

Lastly i was wondering is there anyway for a PO to be automatically tigger for the free gift item when a sales order is recieved from the client. Also is there any way to link the material master of the free gift to the vendor that is suppling the free gifts

Thanks

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5 Answers

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    Former Member
    Feb 23, 2010 at 12:41 PM

    HI, I created the PO but when i am processing the incoming invoice, i got this error message: "Account 790114 has been set as not relevant for tax" when creating an incoming invoice. Pls advise.

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    Former Member
    Feb 22, 2010 at 07:30 AM

    Hi,

    Giving as many number of free gifts equal to the number items ordered is possible in standard SAP and can be achieved with the below steps.

    1. go to VBN1 T code

    2.Enter tne CnTy as FA00

    3. Press enter and enter the sales org, dist ch. Before entering any other data, click on"Exclusive"

    4. Enter the customer number

    5. Enter the material number and Min Qty as 1

    6. From =1 and enter the UoM

    7. Enter "are free goo" as 1 and enter the "AddQtyUnit" (this the UoM for the free goods)

    8. Enter "Clac.Rule" as 2

    9. Enter Free Goods as 2 and AddMatFrGd. This can be same as the material number you entered previously or a different material.

    10. FGDelyQty as B. Press enter though you get a warning message and save the condition record.

    Now create a sales order. You will see as many free goods as ordered quantity created in the second line.

    Coming to your other requirements like copying only the item into the delivery and then copying both item and free gifts in to the invoice may not be possible with the standard SAP copying requirements. You can supress the free gift in the delivery by writing a requirement routine with the help of an ABAPer.

    Regards,

    Raghav

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    Former Member
    Feb 22, 2010 at 07:52 AM

    Hi,

    1st see which item category you are determining for the free good

    example say you are determining TANN

    For this item category assign schedule line CS (Third party)

    NOTE : Keep SAME settings for TANN item category as like item category TAS

    So that system will genrate purchase requisition for this free good >>> convert this PR in to Purchase order

    Vendor will deliver this free good to Customer,and raise invoice to you when you recieve invoice from vendor & post it it will record qty, which is vendor provide to customer

    Then deliver your material to cutomer and raise the invoice to customer

    Kapil

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    Former Member
    Feb 22, 2010 at 07:59 AM

    HI,

    Use Third party scenario for the Free Gift material and make the settings accordingly how an third party material behave in sales order this will help you and make ur requrmnt fulfil.

    the third party process is as fillows:

    1. Item category is TAS and schedule line should be CS

    2. MM01 general item category group is BANS

    3. item category determination should be in T_184 table ORBANSNIL+NIL=TAS

    4. schedule line detrnination should be TAS+NIl=CS

    5. process OR (VA01) and get the purchase requisition number from VA02

    6. wrt PR create purchase order.

    7. wrt PO verndor supplies stock directly to ur customer

    8. vertually u do GR in MIGO, that goes to directly stock consumption because ur accounts have to be updated to that extent.(u dont do delivery and PGI, u receive GR that goes to consumption stock dierectly)

    9. Vendor message comes to u as goods supplied that u make settings PO item views

    10. basing on that you send the F2 to ur customer in VF01

    10. vendor sends invoice to you.

    check this link

    http://help.sap.com/bp_bl603/BBLibrary/HTML/107_EN_VE.htm

    http://help.sap.com/bp_dm603/BBLibrary/HTML/107_EN_US.htm

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    Former Member
    Feb 24, 2010 at 12:49 AM

    Thanks, sorry for the late reply, cause i posted the question at midnight...

    The issue have been resolve. thanks again

    Edited by: eclari on Feb 24, 2010 4:14 AM

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