Difference in financial/asset accounting, depreciation document reversal

[Former Member]

Hi，experts!

I met one problem about depreciation document:

When I run AFAB to post depreciation, there is wrong message says that one account is blocked for posting, I should restart depreciation run.

After that, I checked the assets, no assets were depreciation posted; but actually depreciation documents( AF document type) has generated in G/L, resulting in discrepancy between financial and asset accounting.

I have to reverse these depreciation documents, but reversing depreciation documents is not possible; and I cannot adjust these accounts due to reconciliation accounts cannot be directly posted.

How to solve this problem, waiting for your reply, thanks!

[Former Member · Accepted solution]

Dear,

Jane Wang2009.

Please check the GL account for respective asset classes which might be blocked for posting as system is stating.

Go to FS00 select your GL account just do right click and remove the right mark from Blocked for Posting option.

I hope this will help to solve your problem. Please revert back for further clarification.

Regards,

Pankaj A Bhalerao.

[Former Member · Accepted solution]

Dear,

Thanks for your reply, I had unblocked the account, and restart depreciation run, another depreciation documents generated in G/L, and assets were depreciation posted.

But the question is that the original depreciation document is unnecessary and should be reversed. That is, the depreciation document doubled the number of the correct amount, thus discrepancy exists between financial and asset accounting.

Can the depreciation documents been reversed, Could you give me instructions ?

[Former Member · Accepted solution]

Dear,

Jane.

Good ! How the depreciation got posted double for same assets ? Generally systems excludes the assets on which the depreciation already posted. This is pretty strange and seems hard to get remotely. Still if you want to decrease the excessively posted depreciation, post Write-up for those assets through ABZU.

Please check one thing that you have run the depreciation for not unwanted fiscal year. Because as per stated earlier the system excludes the already considered asset , So check once those factors. Check once the AFBP the depreciation posting log. It is highly trusted way to check posted depreciation.

I hope this will help you to gain sight on issue. Revert further for clarification. You are welcome.

Regards,

Pankaj A Bhalerao.

Edited by: pankaj_ab on Feb 3, 2010 10:01 AM

[Former Member · Accepted solution]

Hi Jane,

The repeat run should only create a posting for the differences and not post the ammount from the first run again.

What SAP version you are using? From verz 4.7 you can have a look in the transaction AFBP - Display Log for the result

[Former Member · Accepted solution]

Dear,

This is indeed strange, now the asset depreciation is right, but G/L accounts double.

I just run the depreciation of Jan.2010, actually I run the depreciation with error messages twice. It seems that still documents generated each time, but documents of the first time were replaced by those of the second time.

Regards

[Former Member · Accepted solution]

Hi, Paul

I checked depreciaton posting run log via AFBP, there are three posting runs in total, two are completed but with errors.

Though it dispalys errors, documents still generated. Seems that documents of the first time were replaced by those of the second time in asset accounting.

[Former Member · Accepted solution]

Dear,

Jane.

Where do you see these GL accounts two times ? It may be the way you performing the activities are not proper !

Please let us know where are you getting these GL's two times ? Every time every run if you select the new period for posting it will create line items for that period only. It's not at all strange. What exactly problem you encountered with ?

Regards,

Panka A Bhalerao.

[Former Member · Accepted solution]

Hi Jane,

This is possible. It create postings when possible. After the upgrade I had an error to but depreciation area 01 was posted and area 03 not. After making the correction area 03 was posten in the repeat run. That is the reason that you have to look in all the cases in the log.

When you run the depreciation run you should first run it with the option Error Analyses in the background en then look in the JOB log / spool for possible errors. Solve possible errors and do this again and when there are no errors run the real run

[Former Member · Accepted solution]

Hi, experts!

It really happened. The error happened because when I customized expense account for depreciation, I misused an account which had been blocked. I had modified it to the correct account, and ran depreciation again.

I will be careful avoiding similar mistakes in future, and test run the transaction and ensure no errors before the real run.

Currently I will try to solve the problem by adjusting account, thanks truly for your attention and your help.

Best Regards

Edited by: Jane Wang2009 on Feb 3, 2010 12:57 PM