exclude cost element from CJ88 - newly capitalized WBS

[former_member372941]

Hello,

The client has a WBS that has been active for three years. It was changed from an expense WBS to a capital WBS, due to a determination that the project (library work) was going to result in a capital investment rather than expense. The WBS has a settlement rule to AUC and has already settled for 3 fiscal months successfully. These settlements are for cost elements that are in the allocation structure.

The WBS also has postings from 2015 that are to a cost element that is not in the settlement allocation structure. The client reclassed those charges from the non-settlement cost element to the settlement cost element. I verified that the cost elements are contained in the sets that they want via KAH2. When I try to settle, I get errors KD205 (hard error) and KD220 (informational message). SAP seems to be looking for the excluded cost element in the allocation structure, even though there have been circumstances where the current configuration has worked. Right now, there is only one line in the source structure, which references the cost element group of included cost elements.

I'm not sure if the issue is that they changed the project to a capital project mid-stream with older postings to non-capitalized cost elements. Those older CE were never part of a settlement run, but have now been posted to again. I was able to reproduce the error in QA by posting to the excluded CE's.

Any suggestions would be most appreciated!

[kenmelching · Accepted solution]

You will need to use Source Structure in the Settlement Profile. One Assignment will be the CE's you want to settle and the other Assignment will be the CE's you don't want to settle.

The settlement profile should not have the 100% validation set.

You will also need to maintain the excluded Cost Elements in the Allocation Structure. Create an Assignment but do not specify a settlement CE.

You need to cover every cost element that posts to the object in the configuration so SAP knows what to do with it.

[former_member372941]

Hi Ken,

Originally, the WBS was not settling at all. They have it set up with an AUC settlement rule now, and have used it a couple of times in FY 2018. However, they just had postings in the current period for this cost element that is not part of the settlement cost element group. If you think it's advisable I'll submit an incident.

[kenmelching]

What do you mean by Expense WBS? Was it settling to a Cost Center or not settling at all?

Message KD205 is Maintain Settlement Rule of the Sender.

Since you have moved previously unsettled postings into the settlement allocation structure, it is now trying to settle them. Are you doing FUL or PER settlement?

I'm not sure if it is looking for a valid settlement rule from the old posting period. You would need to submit a SAP Incident for this.