Standard individual purchase order - Delivery error

[Former Member]

Dear colleagues,

I'm implementing the standard individual purchase order in SD, using 'TAB' item category:

1. Sales order creation with 'TAB' item category in position --> A purchase requisition is automatically created.

2. Purchase order creation from previous purch. req.

Then if I try to create Delivery in SD, without executing material input in MM, an error appears in Tx. VL01N:

a. Green: Only 0 PCE of material ESUN456 available.

b. Red: An item with no delivery quantity is not permitted. Item will be deleted.

Should I only execute step 1. (sale order creation) but not purchase order creation, the system permits to execute delivery in SD Tx. VL01N with no errors, although there is no stock assigned to the sale order.

How can I achieve the system always show the error in all cases?. I don't want to be able to deliver the sales order should I don't have available stock.

Thank you very much for your support.

Best regards,

Alberto Ramos.

[Former Member · Accepted solution]

Hi,

In individual purchase order you can take goods reciept then do delivery , your process is like this

Create sales order >>> Purchase reuisition(Automatically) >>> Purchase order >>> Goods Reciept >>> Outbound delivery >>> Invoice to customer

And then Invoice verification of Vendor

And to set error

Go to t-code 0VLP >>> Select u r Item category >>> Details

Check quantity 0 - C (Dismiss situation with error in create mode)

Kapil

Edited by: Kapildev Farakte on Feb 2, 2010 5:19 PM

[Former Member · Accepted solution]

Thank you for your conribution Kapil.

Actually if I follow the standard process, as you detail, the system operation is OK. --> That is: if I have not executed Goods Receipt, I cannot execute Outbound delivery, because the stock is E type. assigned to the sale order. Then in Tx. VL01N the systems shows the message error detailed in previous message.

Now imagine sales administration, by error, try to deliver before Purchasing Department has entered purchase order in MM. The system let you to execute delivery in Tx. VL01N. Why error message is not shown in this case? I have no stock assigned to the sales order, because I have no even entered purchase order.

What is your opinion?

Thanks again for your support.

Alberto Ramos.

[reazuddin_md · Accepted solution]

Now imagine sales administration, by error, try to deliver before Purchasing Department has entered purchase order in MM. The system let you to execute delivery in Tx. VL01N. Why error message is not shown in this case?

Before PO is created, thr Tx. VL01N, also you can not perform PGI. Because of the mov type, until unless you receive the goods in MIGO, you will not be execute delviery.

[Former Member · Accepted solution]

Hi Reazuddin,

What I don't understand is why:

• if I don't create PO --> I can create Outobund Delivery in Individual Purchase Order but if I create PO (not MIGO) I cannot create OBD in IPO. (Note: in both cases I agree PGI is not possible)

The flowchart is: Sale Order (IPO) --> Purchase Requisition --> Purchase Order (PO) --> MIGO (inbound delivery) --> MIRO (Vendor invoice verification) --> Outbound delivery ( delivery [OBD] + picking + posting[PGI]) --> Sales Invoice

As per your comments:

System will not stop you to create delivery, though you customize delivery item cat: as Check min qtty "0" - error message. because system checks for PGI qtty, but not the delivery qtty.

But then in the case I create Sale order (IPO) + PO (without MIGO) --> the system should not stop me executing Outbound Delivery. It should stop me only if I execute Posting goods issue. But actually in this case, the system is stopping me at outbound delivery.

I agree with Posting Goods Issue behaviour. It is logical in the following cases:

• Only Sale order (IPO) created --> PGI is not possible

• Sale Order (IPO) created + PO created --> PGI is not possible

• Sale Order (IPO) created + PO created + MIGO executed (inbound) --> PGI is possible.

Thank you very much for your feedback.

Regards,

Alberto Ramos.

[reazuddin_md · Accepted solution]

if I don't create PO --> I can create Outobund Delivery in Individual Purchase Order but if I create PO (not MIGO) I cannot create OBD in IPO. (Note: in both cases I agree PGI is not possible)

+But then in the case I create Sale order (IPO) + PO (without MIGO) --> the system should not stop me executing Outbound Delivery.+

In IPO-

SO - OBD is possible

1- either you create PO or not

2- if you create PO , but not MIGO, still OBD is possible / But PGI wont happen.

Here in IPO, delivery is just a electronic document, which will not have any availability check carried out, no reservation will happen. Until you receive the goods via MIGO.

NOTE: There is a check while performing MIGO, you cant do GR more than the qtty available in PO. But you can very well do MIGO, less than the PO qtty.

Hope it helps,

[Former Member · Accepted solution]

Thank you very much for the clarifications.

My system seems not to work correctly:

2- if you create PO , but not MIGO, still OBD is possible / But PGI wont happen. --> In my case, systems shows error: "An item with no delivery quantity is not permitted. Item will be deleted." in OBD.

I thought that behaviour was correct.

Now with your clarification of the different concepts, I will try to guess why the system is not working correctly.

Thank you very much for your patient Reazuddin.

Alberto Ramos.

[reazuddin_md]

without creating PO & MIGO, you will be able to create OBD in IPO ,but you will not be able to PGI ( mov type: 601 E)

System will not stop you to create delivery, though you customize delivery item cat: as Check min qtty "0" - error message.

because system checks for PGI qtty, but not the delivery qtty.

Have to look for work around.

[former_member550050]

Hi

purchase requisition is automatically created.

 Purchase order creation from previous purch. req.

You have not mentioned about MIGO been done or not for your PO

Without MIGO you cannot do delivery

Moreover TAB is item cate of individual purchase order item category carries special stock indicator E

So the stock after migo is managed as a special stock at your plant

In MMBE it ( stock ) should show against that sales order

Regards

Raja

[Former Member]

Dear Raja,

Actually that is the problem. The system permits you to execute Tx. VL01N delivery (not posting only delivery document) if the purchase order has not been created.

Once purchase order has been created, the systems shows the errors detailed in my first message, in Tx. VL01N. So you cannot create delivery step.

What I want to achieve is that the system shows the same error even when purchase order have not been created.

Any idea?

Thank you very much for your support Raja.

Regards,

Alberto Ramos.