MIRO - planned delivery costs - how to change invoice party

[Former Member]

Dear all,

This is my scenario: I receive one invoice for planned delivery costs from vendor A. This invoice refers to PO's 1, 2 and 3.

PO's 1 and 2 were created correctly and the freight vendor was correctly filled in planned delivery costs condition (vendor A). But PO 3 has the wrong freight vendor.

I cannot post the invoice because when chosing PO's 1, 2 and 3 in MIRO, I am forced to choose between the correct vendor (of PO's 1 and 2) and the wrong vendor (PO 3).

Is there any way to solve this? I know I can change the freight vendor in MIRO for planned delivery costs but I believe this is only applicable if I have one invoice for every delivery.

Am I correct?

Your help would be worth millions.

Thanks in advance. Joã

[former_member187989 · Accepted solution]

Can u eloborate about this cycle ?

[Former Member · Accepted solution]

Yes, sure.

A user creates 3 PO's, all of them with planned delivery costs, that is, a condition was inserted at PO level and a transport vendor was assigned to it. All of these PO's have had GR.

When we receive the invoice from the transport company, we choose option 2 - Planned delivery costs. We pick the 3 PO's but a window with 2 vendors pop up. That is because in one of the PO, the user assigned the wrong transport vendor on the freight condition.

I have tried to change the condition in the PO but that does not solve the problem. What counts is the vendor that was in the condition at the time of the GR.

I also have tried to cancel the GR so that the invoice can be posted, but I cannor change the vendor inserted at condition level after a GR is done (even if it is cancelled).

Thank you in advance for your answers.

[Former Member · Accepted solution]

Hi,

You have few options ,

1. While Posting the invoice u can post 2 times 1st with 2 POs & while posting the invoice 2nd time for the other Po which is having different Freight Vendor, & under Details tab in MIRO u can change the Vendor name, If u have not set that Different Inv party msg as error.

2. Cancel all the invoices posted for these 3 POs & cancel that GR for which Freight vendor is different & again post the GR with correct Freight vendor, If U have allowed the Change of Freight vendor during GR for for that condition type.

regds,

CB

[Former Member · Accepted solution]

Hi. First of all thanks.

For us, option 2 is not available, so I guess only option 1 would do. But, can't we get into problems with audits for having 2 invoice in the system for one invoice in paper?

I was thinking to post the 3rd invoice as unplanned delivery costs and after FI would the account in the end of the month in MR11 for freight costs. What is your opinion of this solution?

Thanks,

[Former Member · Accepted solution]

Hi,

Its always better to go for Option 2. I tried the same scenario & its working. Only You cannot change the Freight Vendor in PO, But change the Vendor in GR when u r posting for the second time with correct Freight Vendor. If the Freight Vendor tab in GR is grayed out, then go to that Freight condn type using M/06 & Under Control Data 2, there is a tab called Vendor in GR fill that field as 2, so system will allow to change the Freight Vendor during GR also.

regds,

CB

[Former Member]

select Purchase Orders of same vendor or invoicing party.

or

go to purchase order change(ME22N) > item detail > conditions > select the condition and go for condition detail and change the vendor

[Former Member]

Hi

Entering Vendor for planned delivery cost is not possible in MIRO. Either at PO level or at GR you can do it. Check customization for condition type in M/06. For delivery cost (condition category B) condition give vendor in GR as 2. You can give a different vendor at GR. Once given at GR cannot be changed in MIRO

Regards

Antony