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Former Member

Availability Control - Budget control at multiple levels

Dear Experts:

I have a requirement to setup Availability control so that Budget control takes place at the top-level WBS Element i.e.

lower-level WBS Elements are allowed to exceed their budget but the totals must not exceed the budget at the top level

For example:

WBS A (level 1) -> Budget $10,000

WBS B1 (level 2) -> Budget $5,000

WBS B2 (level 2) -> Budget $2,000

Now with Availability control, assuming WBS B2 spends $2500 (and maybe gets a warning), then WBS B1 can spend up to $7500 without any problems.

WBS B1 only gets an error when spending reaches $7,501.

Is this possible with availability control?

I am aware of deactivating AVAC at the lower level, but this does not mean the system monitors the extra expenditures incurred by the lower-level elements at the top-level WBS.

Right now as things stand, WBS A thinks it still has $3000 available even though lower-level WBS might have exceeded their allotments.

Any ideas would be greatly appreciated

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2 Answers

  • Best Answer
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    Former Member
    Jan 15, 2010 at 07:27 AM

    This message was moderated.

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    Former Member
    Jan 14, 2010 at 01:47 AM

    lower-level WBS Elements are allowed to exceed their budget but the totals must not exceed the budget at the top level

    Yes this is possible, you just have to distribute the budget on the top level WBS only

    i.e. WBS B1 and B2 don't have their own budget but they share the same budget from WBS A

    when the total spending of WBS B1 + B2 exceeds $10,000 (which is the budget of WBS A) then you will get an error message

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