Change Account to Open Item Managed

[Former Member]

Hi All

I need to change some GL accounts that are not open item managed to open item managed...

However, all these accounts have balances in them and wouldnt let me change it...

And there is no way the customer will clear these balances... so is there any possibility for me to change the master data for these GL Accounts?

Will using the &sap_edit function in SE16n for table SKB1 be the correct way to go about it?

Thank you

Rukshana

[iklovski · Accepted solution]

Hi,

Refer to note 175960. Certainly, do not change the definition directly in SKB1.

Regards,

Eli

[Former Member · Accepted solution]

Hi Eli

Thank you for the response..

However when i checked the OSS note number you specified and try to execute program RFSEPA02 - it tells me that I cannot do it...

The users simply wont delete the old accounts and recreate new ones, they want the same accounts to be available and also be able to run open item clearing on them...

Is there any way i can achieve this please?

Thank you

Rukshana

[iklovski · Accepted solution]

Hi,

If you read carefully the note, you'll see that SAP proposes to create ZFSEPA02 report instead with a modification of the standrad program.

Regards,

Eli

[sanilbhandari · Accepted solution]

Hi

If you are on ECC 6.0 and new GL is active the program RFSEPA02 would not work. You would have to change the GL account.

Regards

Sanil

[Former Member · Accepted solution]

Hiya

Gotcha!

its works fine

Thanks much for the support

[Former Member · Accepted solution]

Hi Eli

I tested this in Quality and it worked fine - now when I try to do it in Production - i get the below error for some accounts:

Line item total does not tally with account balance.

Message no. FH099

Any suggestions please?

Thank you

Rukshana

[suryapadhi1970]

Hi,

Could you brief me about the issue or correct if I am wrong:

1) GL Account managed as non-open item amanegement.

2) you want to manage as OIM.

In this situation.

1) Make the GL Balance ZERO by transfering GL transcation to another account..

2) Switch on GL as OIM.

3) Retransfer transcations

What ever transctions you are transfering now, may be cleared through F-31.

Thanks,

Surya

[Former Member]

This message was moderated.

[Former Member]

Hi Surya

I tried the way you sugggested - by clearing out the account to another GL account and then going back into FS00 to change the open item check box, and I still get the error message: Message no. FH087.

And after doing the zero-ing out - I checked the FBL3n report to make sure that the balance amount is zero ... even then it doesnt let me change the master data

Thank you

Rukshana

[rajesh_yellayi2]

Hi Ruksana,

Can you please tell how you over come this error Message no. FH099. I am trying to make a G/L account to be open item managed, but getting the above message.

Appreciate your help.

Thanks and regards

Rajesh Y

Edited by: Rajesh Yellayi on Oct 21, 2010 10:07 AM

[Former Member]

Hi all,

I've encountered similar problem with message FH099 for ZFSEPA02.

It occured that there was Balance <> 0 in  3rd local currency.

Make sure that BAlance is zero in all currencies used in Your CoCode

regards

Marcin

[suryapadhi1970]

Hi,

The best way to do it is.

1) Clear the entire open item by transferring to a new account to make account ZERO.

2) Once account balance is ZERO, then system will allow switching off OIM (Open item management).

3) Retransfer transaction those are transferred to other account.

The other option is running correction program, which SAP does not recommends.

Hope this will help you

Thanks,

Surya

[Former Member]

Hi Surya

i tried to do that - but the issue is after activating open item managed i want to be able to do open item clearing in F-03 ....

which i cant do unless i correct the GL using the Program...

Thank you

Rukshana

[Former Member]

Not able to execute due to reported error

[iklovski]

Check notes 203329, 95586.

[Former Member]

Well, in another SAP note i.e. 175960, it is discouraged to use program RFSEPA02.

Better create a new OIM G/L Account and transfer contra entries to balance the previous account to zero and shift the balance to new GL account.

BR

Nayab

[Former Member]

Hi Eli

thanks much for the reply...

I checked the 203329 which tells me to clear through FBRA- but I dont see any clearing document numbers for that account when i run the FBl3n report.

And the message 95586 - tells me to do the Balance carry forward for the year end - and the year end closing hasnt actually happened - so do you think its ok if i did the balance carry forward now?

Thank you very very much

Rukshana

[Former Member]

Hi,

One standard program available to change the open item selection and SAP notes also available.