Best Practice for converting Temps to Permanent Employees

[Former Member]

I'm interested in how other companies handle the conversion of Temporaory Employees to Regular Full-Time Employees. Currently, my company has a entirely separate "Temp Hire", which we use to get them in the system. When they convert we perform a Termination action and then a Rehire Action to put them in the Employee position. This "Rehire" action is causing problems for other systems and we could like to use a straight "Hire" action - but we can't because they already have a "Temp Hire".

Is this generally how it is handled? Has anyone seen other ways to handle this?

[Former Member · Accepted solution]

Hi Ktenes,

I believe you have employee groups and subgroups set up to distinguish between temps and permanent employees. If that is the case, Iu2019d suggest you to consider running the org. reassignment action with a reason u201Cpermanent job offeru201D and changing the position along with employee group, subgroup, payroll area etc. You might want to include certain infotypes (through infogroup) that are only valid for permanent employees and delimit the ones that had been maintained exclusively for temps. This action would not change the employment status.

Other option is to get away from the termination-rehire process because in reality, employees are not getting terminated. They are being absorbed as/converted to permanent employees. So, running a termination-rehire process is not justified in this case. Also, it would make difficult to identify this case from a normal termination-rehire. As an alternative, you can have a new action/reason that would not change the employment status but only other attributes like employee group, subgroup, payroll area et al as mentioned in the above paragraph

Both the options are also easy to report off of. Let us see what other experts have to suggest.

Donnie

[Former Member]

Wow, that is a great idea. This would address several of our problems that the Termination/Rehire was causing with other systems. I'll run this by my team and see what they think.