RFQ Related Question

[Former Member]

How to prevent one RFQ being converted in several PO's ?

[Former Member]

The system works as designed. In contrast to a purchase requisition, it

is possible to create more than one PO in reference to a RFQ.

A RFQ only gives information about the price for which can be ordered

from a vendor. The system does therefore not reject you from ordering

again from the same vendor with the best conditions.

Once you create a PO with reference to an RFQ,

if the quantity in PR to which the RFQ is refering is exhausted,

the user is prevented from creating further PO only with

reference to the PR. But the user can create Purchase orders refering

to a RFQ as long as the validty period of the RFQ is in force.

To summarize, the quantity in PO is checked against PR qty, only if

it is created with reference to a PR and not with reference to an RFQ.

If following PR -> RFQ -> P.O. route/path then you can set the warning/

error msg 06 076 in SPRO to prevent the RFQ convert to multiple POs.

But if you create RFQ directly without PR, this setting doesn't work.

Transaction: SPRO -> IMG

-> Material Management

-> Purchasing

-> Environment data

-> Define Attributes of System Messages

[Former Member]

Dear,

RFQ will not close in SAP for further references. If you want to close RFQ you have to set the rejection indicator using ME42 or close the quotations using ME47.

An RFQ can be referenced to further purchasing documents (External), this facilitates by SAP to reduce the repeat work and obtaining quotation. You can reference the RFQ and create PO.

If you follow the process PR -> RFQ -> PO creation, then you can set the error message "06 076" - Materials of requisition & item & alr. ordered in full.

But if you create an RFQ without a PR reference, this setting will not prevent the PO creation if the RFQ quantity has been ordered already fully.

Regards,

Syed Hussain.

[former_member689007]

Hi,

Please explain the scenario in detail.