GR/IR Clearing

[Former Member]

Hi Guru's,

I am having an issue with GRIR. I am trying to clear some open items showing up in the GRIR account. If I view the account via FS10N I can see the debit & credit of the amount netting it off to zero.

I tried running MR11 but for some reason I am not seeing those items in there? The difference between the GR quantity and the IR quantity is zero, so the MR11 function does not have anything to clear?

Please can someone tell me how I can fix this issue.

As far I understand the way GRIR works is - if due to price or quantity difference the goods receipt does not match the invoice you will have a balance on the clearing account. Does it work the same way if you have a MIRO (invoice) then a MR8M (invoice cancellation) ?

Please advice.

Best Regards,

Yasmeen

[prasad_yarra · Accepted solution]

Yasmeen

Transaction F.13 for automatic Clearing

Transaction F-03 for manual clearing (Normally this transaction is not allowed for GRIR clearing as GRIR account is setup automatic posting)

Thanks

Prasad

Edited by: Prasad Yarra on Dec 7, 2009 11:01 PM

Edited by: Prasad Yarra on Dec 7, 2009 11:02 PM

[Former Member · Accepted solution]

Yasmeen,

Use F.13 for automatic clearing of GR/IR.

[Former Member · Accepted solution]

Many thanks for your help Prasad !

Best Regards,

Yasmeen

[Former Member · Accepted solution]

Thank you !

[prasad_yarra]

Hi

I explain you with the following Scenarios

Scenario X

1. Posting goods recipt with reference to the PO assuming no difference in quantity no difference in price

Debit Expense/Inventory a/c (Q100xP10=1000)

Credit GR/IR (Q100xP10=1000)

2. Posting the invoice with reference to the Goods recipt

Debit GR/IR (Q100xP10=1000)

Credit Vendor (Q100xP100=1000)

Scenario Y

1. Posting goods recipt with reference to the PO assuming difference in quantity

(Q received 90 and Q Invoiced 100 , PO price 10) Goods receipt is posted with PO price

Debit Expense/Inventory a/c (Q90xP10=900)

Credit GR/IR (Q90xP10=900)

2. Posting the invoice with reference to the Goods recipt

Debit GR/IR (Q100xP10=1000)

Credit Vendor (Q100xP10=1000)

In this case MR11 will show a balance of 100 (Q10xP10=100)

Scenario Z

1. Posting goods recipt with reference to the PO assuming no difference in quantity

Debit Expense/Inventory a/c (Q100xP10=1000)

Credit GR/IR (Q1000xP10=1000)

2. Posting the invoice with reference to the Goods recipt assuming difference in Price (PO price 10 and Invoice Price 12)

Debit GR/IR (Q100xP10=1000)

Debit Expense/Inventory a/c (Q100x2=200)

Credit Vendor (Q100xP12=1200)

In this case MR11 will not show any balance as the difference in Price adjusted to Expense / Inventory a/c by system automatically

Hope you understand the concept.

Prasad

Edited by: Prasad Yarra on Dec 4, 2009 8:10 PM

[Former Member]

Hi Prasad,

Many thanks for the answer. I really appreciate the way you explained it.Now I understand sort of how this works.

But I have one more question please.

Let's say there was a goods receipt posted back in 2000 then an invoice was posted. Then for some reason this invoice was reversed in 2001 and reposted. So i can see why this is not showing up on MR11 because it's GR match to an IR. Right?

But then if I go to the GRIR GL account via FS10N I am seeing the reversal & MIGO that was posted - and they zero out each other. How do I go about clearing this?

Best Regards,

Yasmeen