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Former Member

Emailing PO to Vendor, copy to buyer as well

Hi all

We want to send email to Vendor when a new PO is created

we also need to copy buyer in the email

Can this be achieved via standard SAP ??

please suggest a way out

Thanks

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5 Answers

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    Former Member
    Dec 01, 2009 at 10:33 PM

    Hi,

    Yes this is possible using standard.

    You need to have two condition types - Condition type 1 with a condition record for the Vendor partner function and Condition type 2 with a condition record for the Buyer Partner function with the appropriate transmission medium in each of the condition records.

    Cheers,

    Naveen

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    Former Member
    Dec 01, 2009 at 10:58 PM

    Could you please elaborate the steps

    Thanks for the reply

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    • Former Member

      Hi,

      The first assumption is that you have included the Buyer as a Partner function that is on the PO header.

      Note that the proposed solution does not add the Buyer in CC but creates a separate email to the Buyer Partner.

      Let us say you are using output condition NEU to send the PO output via email to the Vendor, you will have a output condition record for output type NEU with Partner as VN representing the Vendor and the transmission medium as 5 - email.

      What I have proposed is - copy NEU to create a new output ZNEU that functions exactly as NEU except that the output condition record for this output type will have BU as the partner function and the transmission medium as 5.

      Include this new condition type in the output determination procedure that you have set up for the Purchase Order.

      config path for above config: Materials Mgmnt ->Purchasing->Messages->Output Control

      Regards,

      Naveen

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    Former Member
    Dec 02, 2009 at 03:28 PM

    Hi

    Thanks for the reply

    Though i can see partner function BU at message type, it is not available at PO >Header >Partner tab to choose

    how can be a buyer can be a partner role of vendor

    Please clarify

    Thanks

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    • Matthew,

      Did you ever manage to get the PO emailed to buyer? I'm having the same challenges. I'm trying Naveen's approach, but with VU instead of BU partner function.

      Thanks, Vlad

  • Jan 21, 2010 at 09:55 AM

    After you send out the email to vendor, the tcode SCOT will trasnmit it out from SAP to the email address.

    In standard SAP SCOT configuration, it will send a notification to the creator of the PO o rth eperson that run ME9F to send out the email. For example this is what we got to the purchaser on our SAP system:

    The purchaser will receive a email as below with PO pdf as well.

    Delivery Status Notification

    This is an automatically generated Delivery Status Notification.

    Your message has been successfully relayed to the following recipients, but the requested delivery status notifications may not be generated by the destination.

    supplier email abc@xxxxxxxx

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  • Aug 20, 2010 at 08:33 PM

    Maintain the Buyer Email ID in SAP user Master.Put a logic in your program system should pick the buyer as per PO details and it should send the email as per email id maintained in user master

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