Fixed Assets - Change Useful Life - Audit Concern

[Former Member]

Hello -

We currently allow users to change the useful life of an asset after it has been created (using transaction AS02). Our internal auditors have determined that this is a control issue. They want us to restrict this access, allowing the users to make other changes on the asset, but not be able to change the useful life. We have figured out how to restrict this. We are curious, though, if this is an issue for other companies. Has anyone else been asked to either restrict access to changing the useful life, or to remediate the perceived risk?

Regards,

Sydnie McConnell

[Former Member]

Thank you both for your replies.

We had already determined how to modify the Asset Views to limit the access to useful life. We were curious, though, if other companies face this same requirement.

Thanks!!

[MarkusBredel]

Hi Sydnie,

I have not heard of that specifc requirement before, because in my eyes it makes no real sense to simply focus on the useful life as valuation relevant parameter which may not be changed, when others are still open. I have occasionaly heard of rather unexpected auditor requirements, but not of this specific one.

Regards,

Markus

[Former Member]

Hi,

By using Asset Views configuration you can acheive this requirement.

Tcode: ANSICHT Object: A_A_VIEW

Define multiple asset views according to the requirement and assign the same into the user's authorisation profile by the help of BASIS guy. Below are the activities involved for this.(IMG documentation)

Activities

1. Choose "Asset view" and check the descriptions supplied by SAP. If necessary, change the descriptions so they conform to your internal organization. Select the asset view with which you want to work.

2. Choose "Authorization for master data fields". Specify which field groups in the selected asset view can be edited, displayed or maintained.

Note: You can select several field groups at the same time and assign them the same authorization using the "Set authorization" pushbutton (in group box "Set authorization for selected entries").

3. Choose "Authorization for depreciation areas". For each depreciation area, specify which authorizations apply in the selected asset view.

Note: In the standard system, all depreciation areas can be maintained with asset view 1 (asset accounting).\

Hope this might help you.

Thanks,

Srinu