Creating A/R Invoice after A/R DownPayment Invoice

[Former Member]

Hi Experts,

I have come across a scenario where the client wishes to create A/R down payment Invoice for 90% of advance requested to their Customers. But this bill may or may not be cleared (Payment may or may not be received) and further they wish to raise the invoice for rest 10% of the payment(A/R Invoice).

The problem is that SAP B1 does not allow us to refer or adjust the down payments in A/R invoice unless and until there is no Incoming Payment received against those down payments . But as per this scenario the payment may or may not be cleared before raising A/R invoice.

please suggest me some workarounds to overcome this problem.

Thanks and Regards,

Pooja Singh.

[Former Member]

Another option m ay be to use AR Reserve Invoice (which has no stock impact) and set instalment based payments.

The due dates of instalments can be changed after creation of document if required to reflect actuals, and delivery is processed against the document

[Former Member]

Hi Pooja Singh,

I am afraid you may misunderstand what is DownPayment Invoice. As the term definition, it is very clear only if you receive the payment, you could add those invoices. If like your case (Payment may or may not be received), you may only create DownPayment request instead of Invoice.

Thanks,

Gordon

[Former Member]

Hi Pooja..........

A/R down payment means advance before billing. On the basis of down payment you should raise the incoming payment. and then AR Invoice. Its SAP Behaviour that once you raise down payment you should take the payment.

Else if you want work around then you can do one thing, you can raise the AR down payment request.........

Hope it will solve your purpose.....

Regards,

Best Rahul

[Former Member]

Hi Rahul,

I am not very much clear with the solution suggested by you. Creating A/R Down payment request could how be able to solve the issue...because as far as I have tested out ,the Total Down Payments List in A/R Invoice is not populated unless the payment are actually received through Incoming Payments and this is same for both Down Payment Requests and Down Payment Invoices both.

plz make this point somewhat more clear so that I could be able to raise the A/R invoice for remaining amount only whether or not the payments are actually received .

Regards,

Pooja Singh.

[Former Member]

Hi Pooja........

Your doubt was like you are raising the 90% of the total invoice and once last bill received by client he will give you the payment completely. Right?

But system is not allowing you to raise last invoice of 10% of total becuase of SAP Behaviour. In this case you can raise Down Payment request of 90% of Total. so that you can get the printout without stock effect. Stock will remain the same. But as you are raising 90% of Total initially then you can raise two more invoices (90% and then 10%) on the basis of Sales Order or Delivery Doc. In this way you can solve your purpose. Effect will be the same as you want but here because of Down Payment Request it will not be able to create liability of your customer as its non accounting document.

Regards,

Best Rahul