Defaulting the Service Provider for the receipts pulled from credit card

[Former Member]

Hi,

When the Associate goes on a business trip , some of the expenses are processed through the AMEX corporate credit card. Using a custom PRCC , these credit card transactions are uploaded into the system and are available as buffer during the trip creation. Associates creates the trip using ESS Portal. When the Associate selects the expense from the credit card buffer , we want the Service Provider to be defaulted to AX (AMEX). The service provider code for AMEX is configured as AX.

In the following configuration (Travel Expenses->Master Data->Credit Card Clearing->Define Assignment Table for Credit Card Clearing , we updated the Service Provider as AX for all the expense types related to AMEX.

Now we notice that AX is not defaulted in the Service Provider when the Associates pulls the expense from the AMEX credit card buffer.

Is there a way to default the service provider for all the expenses pulled from the credit card buffer?

Thanks

Sukumar

[Former Member]

Hi,

The service provider in the expense types is different and the credit card supplier is different. While selecting the buffer from ESS you may see the origin column will have Amex logo or name. The service provider in the expense types is related to the vendor whom the employee purchased.

Thanks,

Nandagopal C

[former_member236493]

Hi Nandagopal,

You are right that the origin column has Amex logo when selected from the Buffer. We are using Service provider in determining who the payment should go to. If the expense is from the credit card buffer , the payment should go to AMEX directly. If the expense is non-AMEX (i.e manual entry and not from buffer) , then the payment will go to the employee themselves. Different wage types are determined based on the Service Provider for the same expense type. For example for expense type ACAR (Rental) , if the Service Provider is AX , then wage type say WJ67 is selected by the system . For expense type ACAR and no Service provider , then wage type WJ17 is derived. The accounting is determined based on the wage type.

So Service Provider is one of the key field that determines the accounting. When the associate selects from credit card buffer , the associate should also select the service provider as AX so that payment goes to AMEX. If the Associate forgets to select the service provider , then the payment goes to the Employee. Then the employee has to pay AMEX separately. In order to avoid this, we want to default the service provider as AX when the associate pulls from the credit card buffer.

We maintained the default service provider as AX for AMEX credit card clearing in img node Travel Expenses->Master Data->Credit Card Clearing->Define Assignment Table for Credit Card clearing. In this node we link the credit card company transaction keys to SAP expense type and you have the option to select the Service Provider. But his default is not working in Portal.

Please let me know if this default setting should work.

Thanks

Sukumar

[Former Member]

Hi Sukumar,

As the whole what we have understood is, if credit card expense types need to go the amex vendor account & if it the cash expense it should reimburse to employee. In T&E the wage type is just a link between expense types and gl account.

While creating the expense types you can differentiate the cash expense type as well as credit card expense types. For credit card expense type select paid by company and for cash expense type select reimbursement to employee.

For cash no need to maintain secound symbolic account(credit) in table t706k. But for credit pl maintain secounsd symbolic account and same should be assigned to AMEX clearing account.

Than automatically all the cash exp types will be reimbursed to the employee vendor ac & credit card exp types will crdit to the clearing account.

We hope this might help you.

Thanks,

Nandagopal C

[former_member236493]

Hi Nanadagopal,

You got our requirement. However we do not want to create different expense type for credit card and manual. In the coming months we are introducing another corporate credit card. Configuration in table T706B4 "Expense Types: Assignment of Wage Types" provides for linking different wage types to the same expense type by the Service Provider. We would like to use this standard SAP feature to hit different accounts for the same expense type based on Service Provider. Also SAP has provided configuration table T702B-"Credit Card Clearing Assignment Table" to default a Service Provider for combination of Credit Card company and Expense type. The default for service provider that we provide in table T702B is not working.

Is there a way that we can default the service provider from table T702B? Else we have to code in a user exit to update the Service Provider from T702B.

Thanks

Sukumar

[Former Member]

Hi Sukumar,

We do the same thing meaning AX is defaulted as the service provider for Credit Card charges. In the wage type definition, based on this field, payment is either made to the employee or amex. This allows us to have only one expense type for cash and credit card charges.

From what I can understand from your description, you have everything defined. Can you tell me if your service provider field is hidden or is it on display only or in input mode for the expense types?

Thanks,

Sal

[former_member236493]

Hi Sal,

Thanks for chipping in. Currently the Service Provider field is optional. Since the Service Provider is not defaulted , the associate needs to select one from drop down list in Portal. Once it defaults , we want to make it display or even hide the field.

Is the Service Provider defaulting in your case in the Portal? I am not sure if we need to apply any OSS Notes or if we are missing any configuration.

Thanks

Sukumar

[Former Member]

Hi Sukumar - I am facing the same issue..

Did you resolve this issue??

we are thinking of implementing a BADI to default it..