Service PR into PO automatically

[Former Member]

Dear All,

Can we convert service PR into PO automatically using ME59 TCode ? If so what are the pre requisites ?

regds,

CB

[Former Member · Accepted solution]

Hi,

please read note 635511, question 10:

You want to convert a purchase requisition for services into a purchase

order using Transaction ME58 or ME59. Why does the system output message

ME261 (No suitable purchase requisitions found)?

Answer:

In the following situations, a purchase requisition cannot be converted

automatically into a purchase order:

o No unique source of supply is assigned to the purchase

requisition. -> Please check your customizing settings in transaction ML91.

o In the vendor master (purchasing data), the 'Automatic purchase

order' indicator is set.

o In Customizing, indicator 'Automatic PO generation for service

requisitions' is not set for the client of the purchasing

organization. (Customizing path: Materials Management -> External

Services Management -> Source Determination and Default Values)

o The purchase requisition is subject to a release strategy and is

not released.

o In the purchase requisition, indicator 'Closed' is set or the

item is deleted.

o The purchase requisition is already converted into a purchase

order.

Regards,

Edit

[Former Member · Accepted solution]

I checked all the above setups and able to bring my Service purchase requisition in ME59N for process.

But it is getting the error message as enter validity start date and fail to create the Frame work PO (Item category D).

Frame work Purchase requisition data:

1. Item category D, Free form text (No MMR), maintained the Material group

2. Maintained the service details.

3. Since it is a service, have not maintained the Info record.

Is anything else needs to checked or added.

[BijayKumarBarik]

Hi,

For Service auto- PO, you need to activate Automatic Purchase order creation for Service requisitions in t.code: ML91. Create info record based on Material Group,For Automatic PO , info record is mandatory.

Note:

Setting for automatic PO creation from PR for material are:

1) Material Master purchasing view tick automatic PO check box

2) Vendor Master purchasing view tick automatic PO check box.

3) Maintain Source list for Vendor & Material.(ME01)

4) Maintain Purchase Info Record.(ME11)

5) Create a Purchase Requisition.(ME51)

6) Use T.Code: ME59 & execute for PR for vendor, you will be able to create automatic PO.

Note:

During creation of PR , select check box of Source Determination in the 1st screen of ME51 /ME51N

Ensure that Purchase Info Record should be there.

If you have more than one vendor then fixes only one vendor in source list.

Regards,

Biju K

[Former Member]

Hi,

I am able to create PO automatically for materials. What abt the services ? What are the pre requisites for creating PO automatically in case of service PR ? How can we create PIR for services when we dont have MMR for that. Even in service master record also there is no field as Price.

regds,

CB

[former_member433442]

Hi,

You can create Inforecord without material also. It is possible to create inforecord with the combination of material group and vendor.

Regards,

Prabu

[srabanjit]

This message was moderated.