Reimbursable expense invoice

[Former Member]

Hi all,

I have an scenario where I give a service to a customer and as part of the agreement whenever I receive a purchase invoice from a supplier related to the service, the customer reimburses the company with a percentage margin (that usually is fixed). This reimbursement(s) should be an item line in the sales invoice. How can I achieve this, in the easiest way possible (for the customer)?

Thanks in advance,

Ian

[former_member566877 · Accepted solution]

Hi,

If you want the reimbursements as a separate line item, are you going to maintain a separate material number for that? If you are using a same material number or a different material number, you can create an item category and assign it to the actual item category as like sales bom. so whenever you receive that reimbursements you can add this line and assign the higher level item category in the sales order. The margin as its always fixed you can create a condition type and a record for it.

Hope this helps.

Thanks

Krish.

[Former Member · Accepted solution]

Hi Krish,

Thanks for your answer. I inclined to have a separate material number for the reimbursement. So I'll create a sales order with the reimbursement item, then add purchase invoices, with the lines related to the sales order. Let's say the purchase invoices were $500 in total and bill the customer with a 10% fee over that total (which I don't know when I create the sales order). Would it be appropriate to use Resource Relate Billing for that item? Is there a simpler way to do that? What should I need to consider?

Thanks again,

Ian

[Former Member · Accepted solution]

The second line item should be a manual price condition.

Alternatively, you require to work on routine for Alternative Condition base value. Here I assume that there may be multiple line iten, which can be a limitation to provide the logic to Abaper. If you can provide the business logic and calculation methodology, then this can work as a solution.

Regards,

Rajesh Banka

[Jelena]

I'm still fuzzy on the whole process, but maybe you should use the contracts in this case? Or create an order with 0 amount and then update it before the invoicing? The whole thing looks almost like a reverse rebate - rather funky...

Is this an exception for one customer or is this a regular business practice?