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Student accounting: down payment

Hello,

I'm having a problem with the down payments. I have created a Statistical post with student accounting. This is saved in the DFKKMKO / DFKKMOP tables with fields DFKKMOP-XANZA(down payment) = X and DFKKMOP-STAKZ = A (Down Payment Request)

Now i want to make the down payment in the cash desk for example, FPCJ. Here i don't see the statistical document. It says that no items could be selected/found.

I thought that after creating a statitical document that is set as down payment you would be able to pay it in advanse until the real document is posted.

What am i doing wrong?

Thanks a lot in advance.

Lukas

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4 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Oct 15, 2009 at 03:49 PM

    Hi Lukas:

    Could you just check to see whether you have maintained the attribute "Downpayment" in the IMG view "Define Proposal for Line Layout"? IMG path: Contract Accounts Receivable & Payable>Basic Functions>Account Balance Display>Define Proposal for Line Layout.

    Perhaps you can try the following:

    For the entry "Payment at Cash Desk", on the second screen the field "Initial Screen" should have the attribute: "Downpayments". Then go back to the Cash Desk and click on "Open Items". The statistical item should appear in the list.

    Let me know if this helps solve the problem.

    Regards,

    Patricia

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  • Posted on Oct 19, 2009 at 09:56 AM

    Hello,

    Patricia, thanks for your answer!

    I've set line layout ALL to:

    indicator: SAPLFKH0 (payment at cash desk)

    Function: BARKA (Standard call payment at cash desk)

    For the test i've set the initial screen to Chronology and it is reacting to that, so I asume i've set the correct indicator / function.

    Next to that i've set Indicator SAPLHRIQ and Function STD to the same settings as for the cash desk. When i go directly to FPL9 here the statistical items are shown. (those are added in FQevent 1211 function module: CMAC_STAT_ITEMS_ADD.

    When I run the cash desk and stop in the debugger in function module CMAC_STAT_ITEMS_ADD. For example field:

    i_fkkeposc-stakz is empty (show all statistical items)

    but when i run this in the FPL9 the field: i_fkkeposc-stakz is filled with a X

    For some reason it doesn't seem to fill the i_fkkeposc correctly.

    Next to that T_SEL_VALUES-GPART is not filled. Therefor no items are selected.

    I hope my problem is a little bit clear!

    Thanks for answering aleady!

    Lukas

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  • Posted on Oct 19, 2009 at 02:12 PM

    Hello,

    I found the answer to the i_fkkeposc-stakz problem. There is a user parameter called 8E2 where these settings are set. If the user doesn't have this parameter the i_fkkeposc-stakz isn't set (not from the line variant).

    The question about the selection is still open.

    Thanks in advanced

    Lukas

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  • Posted on Oct 22, 2009 at 11:23 AM

    Hello,

    I have tried the following:

    1: I've created a statistical (down payment) in FPE1. This record is stored in the DFKKOP table.

    2: We went to the cash journal and saw this item in the "select items" and created a down payment

    3: In the FPL9 (display of document for account) we could see the down payment

    4: the real document was posted (using FPE1 again)

    5: The documents where matched using FP06 - Maintain

    To solve this issue i want the following:

    When a statistical document from the fee calculation is created this is posted in the DFKKMOP table. Now i want this to be posted in the DFKKOP table.

    In order to do so i've tried the following:

    (i've set the IMG Student Lifecycle Management -> Student Accounting -> Fees -> Basic Settings -> Set Up Processing Modes for Fee Calculation. To real document)

    And the Main and sub area are linked to a statistical item (Contract Accounts Receivable and Payable -> Basic Functions -> Postings and Documents -> Document -> Maintain Document Assignments -> Maintain Transactions for Public Sector Contract Accounting -> Maintain Sub-Transactions: Statistical key "a" Down Payment Request and the checkbox downpayment is enabled)

    Now i run into the following problem:

    The statistical document cannot be posted due to a problem. The error message is:

    "Balance in Document currency is not zero, posting not possible"

    This is because the statistical document can not have an G/L item. But for a real document this is created.

    Is there a way that a statistical document can be created in the DFKKOP table?

    Or is there something else i'm missing.

    Thanks for your help.

    Lukas Molenaar

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