PO workflow at Cost center level

[Former Member]

Hi All,

My req is like this. Whenever a Po is created than Po workflow should be triggered and it is 8 level approval.

But for a perticular Costcenter it should be three level.

2) For any level if the approver is on leave for 4 days than another approver should Approve. So how can we handle this.

Thanks.

[narin_nandivada3 · Accepted solution]

Hi,

I think you can code these cases with certain parameters in an activity step which can be run in background and get the information into workflow.

Orlese create a ztable which can be configurable and goahead by reading those details in the WF background activity step.

Regards

Narin

[Former Member · Accepted solution]

Hi Narin,

Thanks for your Reply ,

Can you tell me like step wise .

Thanks.

[narin_nandivada3 · Accepted solution]

Let me know which process you would like to follow whether its ZTABLE or the other way?

[Former Member · Accepted solution]

Hi Narin,

Actually this scenario is associated with Release strategy only...

[narin_nandivada3 · Accepted solution]

Hi,

Create a method and in background activity step pass the cost center for which you need to have 4 approval level and else treat as 8 levels.

Keep the approval step in a loop and read the each agent and send the workitem to that agent.

if you determine that the agent is the last approved agent then set a flag to 'X' and in loop codition ensure that if its 'X' it terminates the loop.

Revert for any more clarifications

Regards

Narin

[Former Member · Accepted solution]

Hi Narin,

Thanks for your reply, Actually at cost center level configugaration will be done by Functional people , But here they dont want to

do in release procedure. So is there any other way we can handle this in WF .

You said in last reply that create a background method and pass cost center.. Can u explain in detail what need to in that method..

Thanks.

[narin_nandivada3 · Accepted solution]

Hi Srinu,

1) My req is like this. Whenever a Po is created than Po workflow should be triggered and it is 8 level approval.
But for a perticular Costcenter it should be three level.
2) For any level if the approver is on leave for 4 days than another approver should Approve. So how can we handle this.

Please check below mentioned points:

"check the below processs at method level.
1) As you said that for a particular cost center there would be 3 level of approval.
Sol:-
A) In one method ie M1 identify all the agents and send the table of agents to WF and bind that to a background activity step.
B) In another method M2 send the agents table to a method and also the step counter to read the agents table based on the index 
    counter and export that particular agent to WF (bind it to a WF container element) and at agent type of WI select as 
Expression and give that variable.
C) Create a method M3which takes input as cost center and step coutner exports the agent and a final flag like.

"   if cost center EQ 'XYZ' or step_counter eq '8' 
       final_flag = 'X'.
    else.
       final_flag = ' '.
    endif.

"In Workflow template
"first create a loop until step and in it create the below steps:
i) create a background activity step for step A.
ii) create a background activity step for step B.
iii) Create a decision step and select the agent type as Expression to send it to the agent derived in step to and 
slect the container element.
iii) create a background activity step for step C.
iv) Ensure that all this will be in a LOOP STEP so that it would be iterated until the final_flag = 'X'.

Hope this would help you and solve your issue.

Revert for any clarifications.

Regards

Narin

[Former Member · Accepted solution]

Hi Narin,

How can i get the agents for 3 level at costcenter, Do i need to maintain any ztable.

Bcoz only for perticular costcenter its 3 level but remaing all plants Release stragey is configured.

Thanks.

[narin_nandivada3 · Accepted solution]

Hi,

Yes I think you can either maintain them in Ztable if those agents are configurable like may be changed in future if not hardcode them.

I thought these 3 agents are a part of those 8. aren't they?

Sorry i forgot to give the suggestion for point 2.

2) For any level if the approver is on leave for 4 days than another approver should Approve. So how can we handle this

You can use Modelled deadline monitoring which is LATEST END and in that branch create a activity step and send the WI ID 
whcih can be a background acitvity and you can forward that workitem to the other agent using 
*SAP_WAPI_FORWARD_WORKITEM* which is executed in a method.

Check this link for [ LATEST END|http://wiki.sdn.sap.com/wiki/display/ABAP/Workflow+Scenario] implementation in section 3.4.2

Hope this would help you.

Regards

Narin.

[Former Member]

Hi Srinu,

Could you please provide the soulution how u triggered the workflow based on cost center level.

i have the requirement to approve based on the cost center.