How to reverse "Post goods issue" for partial delivery?

[Former Member]

Hi expert,

My business scenario as:

I have created a sale order (QTY:10), and create a delivery order for the sale order,and then I changed the delivery QTY in the delivery order and "post goods issue", and then create billing document for the delivery. At the same time,I have change the SO after change the delivery QTY. Now I have cancelled the billing doucment,but I can't reverse the "Post goods issue", Due to the "partial billing" status in the delivery order.

Can anybody help on this case?

Thanks,

Don

[Lakshmipathi · Accepted solution]

For any delivery that is PGId for a quantity say 10 and if you invoice for this 10, then you can certainly cancel the billing document in VF11 and reverse the PGI via VL09. Moreover, in sale order, you cannot reduce the quantity below the quantity billed. This being the case, not sure, what you were trying to convey. Please be clear in your issue so that a suitable suggestion can be proposed.

thanks

G. Lakshmipathi

[Former Member · Accepted solution]

The scenario as:

Initial sales order:

Material A QTY-10 PCs

Initial Delivery order:

Material A QTY-10 PCs

Change the original ordes to::

1.Change Delivery order:

Material A QTY-8 PCs

2.Change sales order:

Material A QTY-8 PCs (delete the old item and re-create new item)

Then create billing document A for the changed delivery order.

Now we cancel the billing document A. but we can't reverse(VL09) "Post Goods Issue" for the delivery order,because the status of "Bill.Docs." is "B Partially processed", instead of "A Not yet processed".

Thanks,

Don

Edited by: Don Zhang on Sep 30, 2009 6:10 PM

[Lakshmipathi · Accepted solution]

Initial sales order:
Material A QTY-10 PCs
Initial Delivery order:
Material A QTY-10 PCs

Change the original ordes to::
1.Change Delivery order:
Material A QTY-8 PCs
2.Change sales order:
Material A QTY-8 PCs (delete the old item and re-create new item)

Without reversing the first delivery cited above, you cannot create or change the delivery quantity. So without reversing the initial delivery of 10 pcs, you cannot change the order quantity to 8 pcs. As per standard, without reversing the subsequent document, you cannot make any changes for certain data in the preceding document. Of course, you can increase the initial order quantity but cannot reduce below 10 unless the initial delivery is reversed via VL09.

So please go to VA02, key in the initial order reference and execute. Block the line item and check the document flow. Post what system is showing

thanks

G. Lakshmipathi

[Former Member]

Still to be verified.

[former_member217082]

Hi Don

If the sales order , line item , material A qty is 10pcs and delivery has been done for 10pcs and billing is also done for 10pcs.Then it is normal flow. But after doing the entire cycle , if you go to VA02 and change the material A qty to 8pcs then you can reverse the PGI for 8pcs only.So partial qty is being reversed but the balance 2pcs has been billed to the customer.

Regards

Srinath

[Former Member]

Hi Don,

That is some mess I must say :).

Anyways, as you know changes in a preceding document cannot be made unless the subsequent document is reversed. All the gurus are pointing you I the correct direction.

In addition to that, I just want you to check if the cancellation document of the billing document is posted or not. Also, check the status of the cancelled billing document.

Regards,

Vishesh

[Former Member]

Anyway,thanks for all of you.

Of course, I know how to change and reverse the relevant document base on the document flow, I have tried many cases before asking for help here. I can't get a similar result, but the sample really be there(we can't reverse the "post goods issue" for the delivery,due to the delivery status checking).

I have asked our colleague to delete all the changed items in the SO,and then issue an billing document for the delivery. Now from the document flow perspective,all the status is complete,but as you known that the delivery content is different from the SO (that may cause some problem for some analytic reports)

Best Regards,

Don

[Former Member]

Hi,

Can you provide the exact scenario with relevant quantity changes that you did in Sales order, delivery.

Best regards,

Anupa