How can I amend a purch. order created by the MRP before approval?

[Former Member]

Hi, On my particular implementation of SBO, all purchase orders are submitted for approval before they can be raised. I am implementing the MRP processes which allows be use view the recommendations and create the purchase orders automatically. These new purchase orders are immediately submitted for approval. This causes a problem as I need to amend the purchase orders manually before I want to submit thyem for approval. The information I need to amend on the purchase order include the row project code and the owner and buyer.

Is there a way to allow this? Maybe the MRP can save draft purchase orders that allow me to amend before approval?

Thanks!

Simon

[Former Member]

Thanks Suda, each purchase order needs to be amended after being created by the MRP and before going off for approval. The supplier contact is chosen from the available list, the rows are assigned to projects and addtional text is added.

What would be the alternative ways to handle the approval process? All the purchase orders are processed through the approval process.

Best Regards

Simon

[former_member583013]

Simon,

Considering your requirement I think it must be handled outside of the out of the box Approval procedure throgh some kind of work flow process.

It could be a combination of Alerts and SBO_SP_TransactionNotification stored procedure. Only by looking closely at the processes would I be able to give you the exact steps.

Not sure how that would be possible

Suda

[former_member583013]

Hello Simon,

The design of the Approval Process is such that once you create a document and has been approved it could not be changed. This a system design.

Do you have this situation very often? If so you need to consider something that mimics the approval process but without using the Approval Procedure in SAP.

I could give you some ideas of the options.

Suda

[keith_taylor2]

No way to do this. Approvals are nice but once the document is created that is requesting approval it cannot be changed. You would need to cancel and start all over.