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author's profile photo Former Member
Former Member

Initial asset upload

Dear All,

I am currently wroking on my first implementation project. The cut over date decided is 10 of September 2009. The company runs on a FY April to march.

Now my confusion is regarding asset upload.

The first step i will do is AS91 which will update my asset sub ledger.

What will be my next step. How will i upload the the GL balance. (it will be great if you can also let me know the precautions to considered during upload)

Thanks for you reply.

Regards

Naveen

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2 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Sep 14, 2009 at 09:27 AM

    Hi,

    The process is first update the Assets Module via AS91. This I know doesn't update the General Ledger, however the OSAV transaction which is the next step to Asset Data load updates the General Ledger.

    1. Assign G/L Accounts (SPRO) IMG Line Finanical Accounting --> Asset Accounting --> Intergration with General Ledger --> Assign GL account

    This transaction is tricky you need to highlight your chart of accounts double click account determination, then highligh your asset class and set up the defaults for each of the three accounts. (This will take care of the AA side when you load your assets)

    2. Load Legacy assets using AS91 (FYI if you need to load bonus depreciation there is a config item which opens the special depreciation bucket as well) - This allows you load all your legacy assets acquistion cost and depreciation.

    3. Set/Reset Reconciliation Accounts (SPRO) IMG line Finanical Accounting --> Asset Accounting --> Preparing for production startup --> set/reset reconciliation accounts

    (in each company code you will be loading balances set teh GL account Recon. account for acct type set to blank (when set to Assets you will not be able to load the GL balances) onces the GL balances are loaded in the next step set these G/L accounts back to Assets)

    4. Load your balances according to the configuration in Step 1 using F-02 (since my business has a large volume we use an LSMW to do this for us)

    5. Reset Recon Accounts as stated at the end of step 3.

    6. Run transaction code ABST2 sum the 1st local difference if no delta then you are in balance (you will notice that each account no is there twice, one is the AA balances the other are the FI balances.

    Thanks

    Prasada

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    • Former Member

      Can anyone tell me where the config is to open the bucket for Special Depreciation? Accumulated Ord. Depr and Cum. Unplanned depreciation bucket are ready for input but we have special depreciation that I need to enter for legacy asset load. Any help is appreciated. Thanks!!

  • author's profile photo Former Member
    Former Member
    Posted on Sep 14, 2009 at 09:54 AM

    You have to set up first the date of legacy transfer that is the last date you posted the depreciation

    SPRO>Financial Accounting(New)>Asset Acctg>Asset Data Transfer>Parameters for Data Transfer>Specify Transfer Date/Last Closed FY

    and the last period you posted

    SPRO>Financial Accounting(New)>Asset Acctg>Asset Data Transfer>Parameters for Data Transfer>Specify Last Period Posted in Prv.System (Transf.During FY)

    After this you have to make sure that the dep posted in the current year are correct that is from April to August 2009.

    Make sure that you have reset the "asset" GL accounts to non-recon via OAMK. So that you can post directly to these accounts via normal GL posting.

    You have to make sure that your asset tie up with the Trial Balance as of Sept 10, 2009.

    Also, for the current year acquisition, you will post this in AS91 also but you have to click "Transactions" and enter the cap date as acquisition date and the trans type 100.

    After all are migrated, you can reconcile your balances via ABST2.

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    • Former Member Former Member

      Dear all,

      I have done the asset upload using AS91. But when i try to do OASV the system issues the following error message

      "Postings to G/L accounts with open item management are not permitted". My upload account is maintained as open item management.

      Please advice

      Regards

      Naveen