How to map the business process in account receivable

[Former Member]

Hi All,

i am working on a different scenario can any body suggest me on this,

Business process my client is into service industry they will send Tenders to customer along with EMD amount,

once they got the project they will coverts that amount into securiy deposit,

for example:

EMD amount 1000000

got the project that amount goes to security deposit 1000000,

after work done they will rese invoice to that customer based on payment terms they will get money from customer,

if they rise 50000 invoice he will be sending 48000 rupess only remaing 2000 will be keep it as security deposit

and again they will rise 50000 he will be seding 48000 rupess only remaing 2000 will be keep it as secrity deposit once the project closed after six to eight month he will be sending that 4000 rupees.

here my client want that 4000 should not be shown as open item.

can any body suggest me how to do that in SAP

kind regards

kiran

[Siva_RamaKrishn]

Hi Kiran

As per the business scenario and the process in SAP, you are having only three options in clearing procudure as you may be aware.

1) standard - bill to total payment

2) partial - partial amount against invoice(Inovice and receipt will be in open item status)

3) residual ( new open item will be generated)

If they don't want to show the remaining 4,000 as open item in the customer account, how they want to treat in the books.

create a seperate G/L security deposits receivables and transfer the amounts to the account. Whenver you receive the amount knock off the amount

with regards

Siva

[Former Member]

Hi,

Shiva ram thank you very much for your responce

how i process with EMD and security deposit, you had not given any suggestions on ,

thanks

kiran

[Siva_RamaKrishn]

Hi Kiran

Could you explain what are the accounting entires you are writing in legacy for the EMD and security deposit transactions.

After that I can suggest you

with regards

Siva

[Former Member]

Hi Kiran,

ANother thing to think of is why your client does not want them reflected as an open item. From an accounting view, it is corrcet that they are reflected as open receivables. I guess it is maybe because it shows up in their age analysis as very ovedue items. It migh tbe an idea to create a new set of payment terms for those items that only shows them as due in 200 days or so? WHIch would leave them as current in the age analysis?

Regards,

Tony

[Former Member]

Hi ramakrihana,

when EMD processing accounting entry was EMD A/c debited and Bank account credited

once they got tender its will be converted in security deposit that time accounting entry was security deposit a/c debited

and EMD account was credited.

And once more scenario why they want to keep it as open item means

they will rise 100% invoice to the customer customer will do the certification of work, based on the work done he will be paying, if work done only 70% he will be paying 70% amount to the company and remaining 30 % should not be shown as open item as per the terms.

thnks

kiran